Operations Specialist
2 weeks ago
Job Description Operations Specialist role at Employer.com Our client is looking for an Operations Specialist to support the daily operations that keep them running smoothly — from customer reporting and finance tracking to internal process organization. Role Overview This role ensures that operational workflows run efficiently and on schedule. You’ll handle document management, weekly customer and project reporting, credit usage tracking, and expense management, while helping maintain the accuracy of our operational systems. You’ll work closely with leadership, engineering, and finance, supporting a growing team that values precision, clarity, and continuous improvement. Key Responsibilities Prepare and send weekly customer and project status reports. Track credit usage, time reporting, and project milestones. Assist with receipt tracking, expense reports, and vendor invoices. Maintain dashboards and trackers in Monday.com, Toggl, and Excel. Support monthly reconciliations between project data and invoicing. Keep operational documentation and templates up to date. Coordinate cross-team updates to ensure consistent project and financial data. Identify small process or automation improvements to reduce manual work. Support accounts receivable and payable — prepare and issue invoices, process vendor payments, and assist with reconciliations. Track and categorize receipts, employee expenses, and reimbursements. Maintain monthly financial summaries and ensure project credits and hours align with invoicing. Liaise with the finance and leadership teams to prepare billing and reporting data. Qualifications 4-5 years of experience in business operations, finance coordination, or bookkeeping support. Working knowledge of invoicing, reconciliations, and financial tracking. Familiarity with accounting or expense tools (e.g., QuickBooks, Wave, or Xero) is an asset. Strong organization and follow-through with attention to detail. Proficiency with spreadsheets and project tools (e.g., Monday.com, Microsoft 365/Sharepoint). Clear written communication and ability to manage multiple priorities. Comfortable working remotely and asynchronously with global teams. Experience in a technical or services environment is an asset. Success in This Role Reports and dashboards are accurate, timely, and consistent. Operational and financial data align across systems. Teams receive clear updates without needing to chase information. Internal processes are documented and easy to repeat. Continuously improve processes and increase efficiency. Additional Information All your information will be kept confidential according to EEO guidelines. Seniority level Mid-Senior level Employment type Full-time Job function Human Resources Industries Software Development and IT Services and IT Consulting Location Toronto, Ontario, Canada #J-18808-Ljbffr
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Global Mobility
4 days ago
Toronto, Canada Isaac Operations Full timeSeniority Level: Mid-Senior Employment Type: Full‑time Job Function: Human Resources Industries: Business Consulting and Services 1 day ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Who We Are While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a...
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Global Mobility
4 days ago
Toronto, Canada Isaac Operations Full timeA dynamic operational consultancy based in Toronto is seeking a Global Mobility & Operations Specialist. This role involves supporting project teams with travel, compliance, and visa processes as well as operational strategy and administrative tasks. The ideal candidate should have 3-4 years of experience in professional services, be adaptable, organized,...
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Global Mobility
1 week ago
Toronto, Canada Isaac Operations Full timeJob DescriptionWhat You’ll Be Doing.Team Support: Provide consistent support and guidance our Consulting team, acting as a key point of contact and ensuring they have what they need to navigate travel, clearance, and mobility requirementsImmigration & Visa Support: Prepare and submit standard visa and work permit documentation under the guidance of...
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Operations Specialist
7 days ago
Toronto, Canada OTT Financial Group Full time**Operations Specialist** OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 5,000+ merchants and hundreds of thousands of individual...
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Toronto, Canada OTT Financial Group Full timeWe are looking for Operations Specialist, Trading Analysis Specialist and Risk Control Specialist to support the growth of our business in North America and Asia. The Specialists will have the chance to be exposed to various aspects of business operations in payments, foreign exchange, financial technology and those related middle-office work, such as risk...
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Operations Specialist
3 weeks ago
Toronto, Canada Kelly Services Full timeOperations Specialist Work Arrangement Onsite for the first 3 months (5 days/week), then hybrid (4 days/week) Why Join Us? Looking to grow your career in the banking and financial industry within a supportive, collaborative environment? As an Operations Specialist, you’ll join a small team that plays a critical role in ensuring accounts are properly...
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Operations Specialist
3 weeks ago
Toronto, Canada Kelly Services Full timeOperations Specialist Work Arrangement Onsite for the first 3 months (5 days/week), then hybrid (4 days/week) Why Join Us? Looking to grow your career in the banking and financial industry within a supportive, collaborative environment? As an Operations Specialist, you’ll join a small team that plays a critical role in ensuring accounts are properly...
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IT & Operations Specialist
13 hours ago
Toronto, Canada Firmex Full timeFirmex is a global software-as-a-service provider with corporate headquarters in Toronto, Canada. The company’s Firmex VDR service is the world’s most trusted virtual data room, having been used by over 140,000 companies worldwide to share confidential documents for due diligence, litigation and compliance. As the IT & Operations Specialist, you’ll be...
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Operations Specialist- Toronto
13 hours ago
Toronto, Canada Louis Vuitton Malletier Full time**Position**: Louis Vuitton is seeking a high caliber, operationally sound, and commercially minded Operations Specialist to join its team in our Short Hills location. As an Operations Specialist, you will be an ambassador of the Brand. You will assist the Operations Manager in operational functions, proactively encourage the achievement of operational...
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Operations Specialist
1 week ago
Toronto, Canada The Canada Life Assurance Company Full timePermanent Full Time We are seeking a detail-oriented **Operations Specialist** to join our Quadrus Dealer Operations Team, reporting to the Associate Manager. This role is a critical part of ensuring operational excellence and data integrity within Canada Life’s systems, focusing on regulatory compliance and accurate dealer data management for Financial...
