Contract Manager

The Opportunity: Our client is a growing luxury residential low-rise home builder seeking an experienced and highly organized Contracts Manager to serve as the primary liaison between the construction site teams and our corporate office in Burlington. This role requires a detail-driven professional who thrives in a fast-paced environment, can confidently manage multiple priorities, and is committed to supporting the delivery of exceptional homes for our homeowners. What You'll Be Doing: Participate in design review for new development sites and upcoming luxury residential projects. Analyze plans and specifications to identify cost-saving opportunities, constructability improvements, and value-engineered solutions without compromising design intent or quality. Collaborate with Design Studio, Estimating, and Construction to align on project requirements, finishes, and standards. Prepare detailed scopes of work, material take-offs, price lists, and trade-specific task breakdowns. Build, update, and refine unit-rate costing within the estimating database for accurate and consistent pricing. Assist in budget creation by assigning cost codes aligned with accounting processes and financial controls. Lead the tendering process: prepare bid packages, distribute through shared folders, track submissions, analyze pricing, and verify documentation accuracy. Review tender results, negotiate pricing, and recommend subcontract awards based on scope, cost, performance, and schedule. Draft, issue, and maintain subcontract agreements, contract amendments, and change orders. Maintain strong relationships with suppliers and trade partners, ensuring performance and quality standards are met. Keep subcontractor databases current (certifications, WSIB, insurance, evaluations). Collaborate with Site Supervisors and Project Managers on discrepancies, scope gaps, schedule impacts, and quality concerns. Support the creation and maintenance of construction schedules based on site progress, trade availability, and material lead times. Process, code, and approve invoices per accounting procedures and cost-code structures. Support budgeting, cost-tracking, and forecasting with accurate and timely documentation. Resolve discrepancies between field work, purchase orders, and invoiced amounts. Develop and maintain departmental procedures, templates, and best practices. Support construction and management teams with disputes involving trades, suppliers, or internal stakeholders. Provide documentation, timelines, and contract interpretation to help resolve issues while maintaining strong relationships and protecting company interests. What You'll Need to Be Successful: 2-5 years of experience in contracts management, estimating, procurement, or project administration within residential construction (required). Strong proficiency in Microsoft Excel and MS Office Suite; advanced Excel skills are an asset. Experience with construction management or estimating software; Newstar experience is a major advantage. Solid understanding of low-rise residential construction, building materials, and construction sequencing. Ability to read and interpret architectural and engineering drawings, with basic AutoCAD skills for measurement or markup. Familiarity with accounting principles related to purchase orders, invoicing, cost coding, and budgeting. Experience pricing décor options, upgrades, and homeowner extras. Highly organized, able to multitask, and comfortable managing competing deadlines in a dynamic environment. Strong written and verbal communication skills with trades, suppliers, site staff, and corporate departments. Proactive, detail-oriented, and able to work independently or as part of a team. Professionalism and discretion when supporting conflict resolution. Compensation Range: $100,00-$125,000