Operations/Training Coordinator

Who We Are Kichton Construction LP is the Fort McMurray-based Heavy Civil entity within the Kichton Group of companies which has been operating since 1963. Kichton Construction LP commenced operations in 2019 as the industrial division of the Kichton Group to serve the Energy and Mining Industries throughout North America. Since inception, KCLP has grown sustainably and exponentially, starting with 30 employees to now over 400 team members and over 300 pieces of heavy equipment. KCLP is proud to continue operating alongside our Community Partner, the Chipewyan Prairie First Nation, as part of our NOHA/Kichton Joint-Venture. The Role We are seeking a full-time Training/Operations Coordinator to work out of our Fort McMurray, Alberta office. The ideal candidate is local to Fort McMurray and has 3+ years of experience in a similar role supporting administrative needs as they relate to field operations, training, safety, HR and maintenance. He/she has construction industry experience and is hardworking, self-motivated, organized and reliable. This position reports to the Director, HSE with a dotted line to the Director, HR. Location/Job Details Fort McMurray, AB office. Monday to Friday, 8:00 am to 4:30 pm. 8 hours per day plus OT and work on weekends as required. Fast-paced, busy work environment. Compensation/Benefits $52 000 to $73 000 per year, negotiable based on experience. OT after 8 hours per day. 9.6% vacation and stat holiday pay on all regular hours worked. Extended health, dental, vision, travel and paramedical coverage after 90 days. AD&D, life insurance and dependent life insurance after 90 days. $500/year health care spending account. Employee assistance and virtual health programs. Opportunities for growth. Responsibilities/Job Duties Training Oversee the Bis Trainer program. Create and terminate user profiles. Create project and role specific training matrixes. Upload, verify, monitor and manage all certificates, documents, and other forms. Support HR by verifying all pre-employment training requirements are met. Provide day to day, hands on support to new hires as they move through the onboarding process. Coordinate training with project admins as required. Assist and support the training of all subcontractors ensuring they are in compliance with OH&S, Kichton and client requirements. Provide project teams with weekly training gap reports. Follow up with employees to ensure training happens to close gaps. Book and schedule training – onsite, in office, virtual Administration Assist leadership team with admin duties (Area Manager, Director, HSE, Director, HR, Maintenance Manager, etc.) Create B2W profiles for hourly office and shop staff entering daily hours for payroll Organize cleaning schedules and manage custodial staff for both office and shop facilities. Organize meetings and events - develop participant lists, send out calendar invites, book and set up boardrooms, order food, clean up as required. Order supplies for the office Filing and general office set up and organization. Draft memos and company communications. Book flights and hotels for various staff members. Manage the daily scanning and submission of water and vacuum truck tickets, as well as driver timesheets. Coordinate with project staff to generate field tickets and submit finalized documents for payment processing. Oversee the organization and filing of maintenance and pre-trip inspection documents received from the field. Carefully review documents for safety issues, collaborating with the Director, HSE to address and resolve any concerns. At month-end, scan, label, and archive maintenance records for compliance and audit readiness. Upload and file mobilization and demobilization documents into SharePoint. Liaise with the shop to schedule and track commercial vehicle maintenance and inspections, ensuring all records are updated in B2W. Collect and deliver water samples to Alberta Health Services as part of regulatory requirements. Any other administrative duties as required. Education/Qualifications/Training Must have Bis Trainer (Safe Tapp) software experience 3+ years working in a similar role preferrable for a heavy civil or industrial construction company. Intermediate Microsoft Office skills required – teams, one drive, power point, outlook, calendar, word, excel, etc. Experience with Humi HR and B2W software considered an asset Soft Skills Polite, professional with a positive demeanor. Works well under pressure and with tight deadlines. Organized and detail orientated. Able to adapt to changing priorities, procedures and processes quickly. Willing to learn. Open to feedback and constructive criticism. An excellent communicator and a good listener. Excellent writing, proofreading and editing skills. Punctual and reliable. Willing to jump in and help wherever needed. An eye for process improvement and efficiency. #J-18808-Ljbffr