Executive Assistant to Vice President

Humans of HR is an upcoming boutique recruitment agency and is very quickly becoming the go‑to agency for hiring and placement of skilled Professionals. Combined with our vast network and extraordinary customer‑centric approach, we are the obvious choice in helping you find your next home. We are seeking an exceptional Executive Assistant to support a highly accomplished and visionary Vice President of a well‑known national client. This role requires a detail‑oriented and forward‑thinking professional who thrives in a fast‑paced, high‑profile environment. The Executive Assistant will act as a trusted partner and extension of the executive, ensuring seamless operations and maintaining the utmost professionalism at all times. This is a unique opportunity to work with an influential leader who values excellence, ambition, and collaboration. The ideal candidate will demonstrate an unwavering commitment to discretion, professionalism, and top‑tier service. Key Responsibilities Calendar and Schedule Management Maintain an ever‑evolving schedule, ensuring all commitments are met and conflicts are avoided. Coordinate complex travel arrangements, meetings, and appointments across multiple time zones with precision. Anticipatory Support Proactively anticipate the executive's needs and manage upwards to ensure optimal efficiency. Stay one step ahead, identifying and resolving potential challenges before they arise. Professional Representation Serve as a polished and professional liaison with elite clientele, including individuals, corporate leaders, and other stakeholders. Uphold and enhance the executive's reputation through impeccable communication, discretion, and reliability. Operational Excellence Ensure all correspondence, presentations, and materials are meticulously prepared and aligned with the executive’s brand. Manage special projects and confidential tasks with precision and discretion. Adaptability and Availability Be prepared to adjust to a fast‑paced environment, with availability outside standard working hours when necessary. What We're Looking For Experience and Expertise Proven experience as an Executive Assistant to C‑suite or senior executives in a corporate environment. Demonstrated ability to manage complex calendars and travel arrangements. Polish and Professionalism Impeccable professional appearance, communication style, and demeanor. Discretion, trustworthiness, and the ability to handle confidential information with the highest level of integrity. Organizational Excellence Masterful organizational skills, with a keen eye for detail and a passion for keeping things in order. Ability to thrive in a high‑stakes, fast‑paced environment while maintaining composure. High EQ, with the ability to build trust and rapport with both internal and external stakeholders. Warm, approachable, and conservative demeanor to foster strong relationships with elite clientele. Commitment to Excellence An intrinsic drive for excellence, with a proactive mindset and a “no task is too small” attitude. Ability to adapt and excel under high expectations and tight deadlines. Why Join this, Team? Partner with a visionary executive with an outstanding reputation in the industry. Be part of an elite environment working alongside some of Canada’s most influential families and organizations. Opportunity to make a significant impact in a high‑growth, high‑performance culture. Work in a setting that values professionalism, discretion, and mutual respect. This role is not just a job—it’s a partnership in excellence. If you pride yourself on organization, professionalism, and making a measurable impact, we’d love to hear from you. On offer is a very competitive salary that ranges between $85,000 to $105,000, along with several other top‑notch benefits. At Humans of HR, we support the development and growth of our candidates to reach their full potential. If you are thinking about your next career move and the above role is just the right fit, please send us your resume along with a cover letter in confidence and one of our consultants will be in touch for a confidential discussion. #J-18808-Ljbffr