Contract Administrator

Join a growing company where you can design your own career and make a real impact. Contract Administrator (Vaughan/Hamilton) Posting Date: Thursday, 08 January 2026 Employment Type : Permanent Minimum Experience : 10+ years Robinson Consultants Inc. is a growing multi-disciplinary employee-owned engineering firm. In business for over 45 years, we are building on our solid track record of success by maintaining our commitment to “make communities better through teamwork, quality solutions and inspiring the next generation.” Our core values guide the way we run our business: Passion: We are inspired to achieve the goals of our clients, colleagues, and company.Integrity: We embrace honesty, trustworthiness, and thoughtfulness through our actions and behaviours.Respect: Through listening and understanding we demonstrate the value we hold for our clients, colleagues, and peers.Care: We put our clients, colleagues, and peers first. Is your experience close to what we’ve described but maybe you feel you’re missing a few of the requirements? We encourage you to apply anyway . We look for people with exceptional potential, and we know this can take many forms. We believe the highest performing teams include people with diverse backgrounds, perspectives, and life experiences. Robinson Consultants is seeking an experience and self-motivated Municipal / Transportation Contract Administrator to join the collaborative and dynamic team in our Vaughan or Hamilton office. As a Contract Administrator, you will work on a variety of engineering projects that may include roads, culverts, water and wastewater projects. What you’ll be doing: Reporting to the Manager of Municipal Services, the Contract Administrator will: Work closely with the contract administration team including Owners, Contractors, Project Managers, Construction inspectors, and internal design teams. Review and thoroughly understand contract drawings and documents, including participating in constructability reviews and provide feedback to the design team. Assist in the preparation of tender packages including quantity take offs. Prepare for, coordinate, and lead preconstruction, regular bi-weekly, and post construction meetings with clients, contractors, utilities, and other stakeholders. Review and understand relevant OPSS, municipal client specifications and contract special provisions. Interpret requirements and details of contract drawings and specifications. Inspect construction operations from time to time to ensure compliance with contract documents, quality and safety standards. Prepare progress reports and maintain documentation. Organize and maintain records of materials testing, quantities, and contractor performance related to site instructions and change orders. Prepare electronic forms, records, progress payment documents, performance certificates, and other documentation along with issuance of all related correspondence. Review and respond to requests for information, claims for extra, complaints, and other inquiries. Coordinate field inspectors site coverage. Liaise with clients, contractors, the public, and others. You should have: University Degree in Civil Engineering or Diploma in either Civil Engineering Technology or Construction Engineering Technician program required. Road Construction Contract Administration (rcca) designation would be considered an asset. Excellent knowledge of municipal infrastructure design and construction principles, standards, specifications, construction contract administration and scheduling. 10 years or more of progressive experience in Ontario providing contract administration of municipal/provincial/federal infrastructure with a strong focus in roads, water & wastewater projects. Ability to interpret construction drawings and specifications. Fluent in all Microsoft Office software programs; AutoCAD, Civil 3D, MicroStation and OpenRoads experience would be an asset. Highly developed interpersonal, client service and teamwork skills. Excellent oral and written communication skills in English. Bilingual in French considered as asset. Superior analytical, decision-making and negotiation skills. Sound knowledge and understanding of applicable Laws and Regulations including Environmental and Occupational Health and Safety and their application in construction projects. Strong organizational skills to balance the delivery of multiple projects. A team player, motivated attitude willing to take on new challenges. Must possess a valid driver’s license and have access to a vehicle with valid registration and insurance. Previous working experience within an engineering environment (e.g., consulting engineering, heavy civil contractor, public sector engineering department, construction inspection) will be considered an asset. What’s in it for you? Competitive salaries and reward opportunities Company matched RRSP contributions Comprehensive benefits package, including medical, dental, vision care, disability, and life insurance Flexible vacation Employee-owned growing firm with potential for future share purchases Maternity and Parental leave top-up Professional Association Fees Active Social Committee and corporate social events Employee led committees; Diversity, Equity, and Inclusion and the RCI Women in Engineering Group. Extensive training and development opportunities, including monthly lunch and learns, formal training courses and conferences and seminars, Diverse experience opportunities afforded, and pursuit of projects related to your interests Exposure to a variety of work with varied scope, scale, and complexity Working with a diverse team with a wide range of experience and expertise The job entails duties within both office and field environments. Field work/site visits may include exposure to the elements including inclement weather, navigating safely within construction sites or within sites that have a physically challenging terrain. The forgoing description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all the work requirements that may be inherent in this classification. Robinson Consultants Inc. is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodations through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Follow us Office Locations T: T: P.O. Box 44006,Kingston RPO Barriefield, Ontario K7L0B4 T: #J-18808-Ljbffr