Administrative Assistant

4 weeks ago

Vancouver, British Columbia, Canada Quattro Constructors Full time

Quattro Constructors is a trusted Infrastructure Construction firm based in Vancouver, BC. We pride ourselves on providing a solution-oriented approach driven by innovation and experience.

We are seeking an Administrative Assistant to support our Executive, Accounting, and Corporate Services teams by managing firmwide administration and operations. This role ensures the smooth execution of daily processes, including scheduling, travel coordination, communications, data management, and reporting.

Key Responsibilities:

Proposals & Marketing:

  • Create, manage, and update internal and external marketing materials.
  • Assist in the development and coordination of proposals, ensuring deadlines and quality standards are met.
  • Research and compile data for proposal content and company documentation.
  • Ensure consistency with branding guidelines and client requirements in all materials.

Events & Social Media Management:

  • Manage external communications (social media and website).
  • Assist with planning and coordinating corporate events, team-building activities, and company functions.
  • Liaise with vendors, manage event logistics, and track event budgets.
  • Develop and schedule social media content aligned with company branding and initiatives.
  • Engage with online audiences, monitor social media performance, and adjust strategies accordingly.
  • Maintain and update website content, ensuring accuracy and relevance.

Executive & Operations Support:

  • Manage high-volume calendars, coordinate meetings, prepare agendas, and document meeting minutes.
  • Arrange travel, accommodations, and itineraries for executives and staff.
  • Provide general office support, including document management, answering phones, and distributing mail.
  • Oversee office supplies, equipment, deliveries, and maintenance coordination.
  • Assist in financial tracking, invoice processing, and expense reconciliation.

Human Resources:

  • Assist in onboarding new employees, ensuring smooth integration into company processes.
  • Support training and development programs, including scheduling and certification tracking.
  • Assist in maintaining records for employee recognition programs and performance tracking.
  • Assist with recruitment including pre-screens, interviews, and reference checks

Qualifications & Experience:

  • Experience in an Executive Assistant, Administrative, or related role.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Canva).
  • Experience in the construction or related industries is an asset.

Why Join Quattro Constructors?

  • Opportunity to contribute to impactful infrastructure and construction projects.
  • Collaborative and growth-oriented work environment.
  • Competitive compensation and benefits package.
  • Commitment to safety, innovation, and professional development.

Salary:

  • $40,000 to $60,000, commensurate with experience.

Interested candidates can submit resumes to Quattro Constructors is an equal-opportunity employer committed to diversity and inclusion.

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