Digital Mail Services Administrator

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world. Job Description: Location : Sun Life Montreal Metcalfe Office (1155 Metcalfe, Montreal, QC H3B 2V6) Schedule: Monday- Friday, 7:15 AM-3:15 PM and/or 9:00-5:00PM Contract: 12 Months (with benefits) The Digital Mail Services Administrator plays a key role in ensuring effective digital imaging, data lifting and key completion of documents by scanning and indexing documents correctly and efficiently. The successful applicant will also provide customer satisfaction by ensuring that physical mail which cannot be scanned is sorted appropriately for routing to appropriate areas. What will you do? On a regular basis, this role will rotate between operating a scanner and performing data entry. Scanning: As the last person to work with the physical document, the administrator plays a key role in ensuring effective data lift and key completion by scanning each document correctly. By effectively sorting documents, the administrator helps streamline claims to the appropriate area, reducing potential re-work. By prepping and scanning the documents fully and correctly in a timely manner, the administrator contributes to meeting service levels agreements between Canadian Document Services and the Health & Dental claims area. The administrator also provides customer satisfaction by ensuring that all documents received are handled safely and expedited to the appropriate departments in a timely manner. Indexing: As the first person to work with the digitized image, the administrator plays a key role in ensuring proper classification and correct key completion of data on claim forms and receipts. Through key completion/indexing, the administrator is responsible for ensuring data is lifted completely and correctly, and entering key data that could not be lifted. By completing these tasks correctly and in a timely manner, the administrator has a direct impact on the quality of the output to customers, whose claims may be auto-adjudicated based on the data entered. Reduced errors in the process will lessen the number of claims which require manual intervention by the Health & Dental claims area, which will in turn increase the efficiency of the process and reduce costs. By reporting issues, gaps and opportunities to the supervisor, the administrator ensures that each document received is handled with caution and due diligence. What do you need to succeed? Bilingualism (French, English, both oral and written) is required for the frequent interactions with English and French-speaking colleagues or internal partners across Canada and worldwide. Time management skills and multi-tasking ability Excellent keyboarding and computer skills Collaborate effectively with other team members and other departments Strong Communicating skills and Customer Centric Understand our business and how our processes affect the Group Benefits line of business as a whole Notes/Unique Requirements: The role involves tasks which are of a repetitive nature Ability to lift items weighing from 25lbs to 40lbs ( periodically and for very short time ) This role may require shift-work. This role may also require overtime when required. Reasons why should you join us under the sun Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employeesachieve lifetime financial security and live healthier lives. A caring, supportive, and inclusive culture A collaborative and interactive team environment We are proud to be on the 2025 Best Workplaces in Canada list by Great Place to Work The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results. Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds. Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs. We may use artificial intelligence to support candidate sourcing, screening, interview scheduling. We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted. Salary Range: 42,600/42 600 - 54,800/54 800 Job Category: Office Administration Posting End Date: 08/02/2026