Clerk 5 - Corporate Fleet

Overview Req ID: 1678 Business Unit: Infrastructure and Water Services Division: Corporate Asset and Maintenance Mgmt Regular/ Auxiliary: Auxiliary; up to 12 month term Job Type: As and when need Pay Grade: CAN/05/02/J09 Rate of Pay: $32.49 - $34.66 per hour; plus 14% in lieu of benefits Hours of Work: As and when required; up to 40 hours bi-weekly Posting Date: January 27, 2026 Closing Date: February 17, 2026 Summary This position provides administrative and clerical support to the Fleet Operations, including coordinating pool vehicle use, processing data and documentation, and ongoing customer service. Key Duties & Responsibilities Provides first point of contact customer service for telephone calls, drop-ins and emails from CRD staff and other visitors. Coordinates pool vehicle use, maintains vehicle booking schedules, prepares monthly allocations and provides pool vehicle familiarization for users as required. Ensures pool vehicles are fuelled/charged and ready for use by carrying out cleaning, power washing, de-icing, snow removal and other activities as required. Administers vehicle spare keys, including tracking use of keys and replacing lost keys. Performs monthly reconciliation of fuel receipts to statement and provides information to finance to allocate to vehicles, capture mileage and file receipts Performs data entry and administration for fleet business processes such as work orders, invoices, billing, pool vehicles, fleet records and utilization data. Reviews daily pre/post trip reports for defects or discrepancies and enters fleet asset meter data. Files documents in accordance with the CRD Records Management policies and procedures. Assists with vehicle deliveries and pick-ups. Ensures that documents are collected at various drop off points at 479 Island Hwy. Provides daily coverage for the Fleet Administrative Coordinator duties. Follows all policies, procedures and standards of the CRD. Performs other related duties as required. Additional Information None Key Skills & Abilities Excellent communications (verbal and written), interpersonal and customer service skills are required. Interpersonal and customer service skills are required. Proficiency and experience with MS Office, Sharepoint, Intramap, and SAP Skilled in accurate and prompt data entry and checking source information Typing speed of not less than 55wpm. Knowledge of general office procedures and equipment. Ability to review financial information Ability to work under pressure and to organize, set and maintain priorities and meet tight deadlines Ability to build collaborative relationships and resolve potential conflict Ability to learn new software programs Ability to set-up and maintain an accurate filing and records system. Ability to provide customer support in a timely manner. Ability to use own initiative in solving daily routine inquiries and reconciliations. Ability to work collaboratively with team and internal users as well as the ability to work independently when required. Qualifications High School Graduation Post-secondary courses in a related discipline A minimum of 2 years' directly related experience Certifications Valid BC Driver's Licence Applications To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online. We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted. #J-18808-Ljbffr