Payroll, Benefits and HCM Specialist

2 weeks ago

Stoney Creek, Ontario, Canada Fero International Inc. Full time

Fero International is a modular construction company based in Stoney Creek, Ontario. In our 300,000 sq. ft. state-of-the-art facility that was purpose-built for modular, we design and manufacture volumetric modular buildings for diverse markets across Canada, including healthcare, education, housing, commercial and industrial. Our modular solutions reduce construction time, improve quality control, and promote sustainable building practices.

Position Overview:

The Payroll and Benefits Specialist will be a highly responsive and trusted subject matter expert, responsible for managing and maintaining Fero's biweekly full-cycle payroll and year-end processes and ensuring accuracy and timeliness in all aspects of payroll data processing and ADP . In this role, you will collect, review, and input payroll data into our system, conduct regular audits, and collaborate with our systems provider to ensure compliance with all deadlines and requirements. The ideal candidate will possess a strong understanding of payroll and applicable ESA legal requirements and will be the point of contact for internal inquiries regarding payment policies and procedures.

Key Accountabilities:

  • Execute internal payroll and benefits administration, serving as the primary point of contact and liaison with ADP Workforce Now (WFN) for payroll-related matters.
  • Process all employment changes in ADP in accordance with the approval workflow.
  • Process all demographic changes and payroll requests by Friday prior to pay week.
  • Audit timesheet approvals for overtime, absence and time off coding and unusual entries and follow up with managers to confirm accuracy.
  • Ensure all timecards and leave requests are approved in ADP WFN by Monday at 10am of pay week to initiate processing the pay period in alignment with contractual deadlines.
  • Download, file and audit payroll changes report and hours summary and resolve any discrepancies.
  • Provide internal payroll approver with confirmation of audit completion and sign-off in order that they can proceed to authorize the payroll with ADP.
  • Update the Payroll Finance Summary workbook following each approved payroll submission.
  • Process all statutory, pension and union remittances in accordance with timeline obligations.
  • Administer internal benefits, including all new enrolments, member status and pay and plan changes for Group Health and Retirement plans.
  • Audit monthly billings for changes in benefit premiums and balance reports and process updates to taxable benefits and deductions in ADP Pay Profiles accordingly.
  • Perform year-end duties, including submission of T4 summaries, T2200's and any required forms or reports, payroll reconciliation, review and update of system for new year.
  • Address assigned requests and inquiries in HCM relating to Time and Attendance Set-up, Leave Policies and Reports.
  • Report and balance vacation accruals against payroll.
  • Report and track employee wages by department for audit purposes and year end.
  • Update employee benefits with Group Health plan for year-end preparation.
  • Perform regular reconciliation of RRSP accounts – employer and employee portion.

Qualifications:

  • 5+ years of experience in Canadian payroll (Ontario), in a fast-paced, technology-driven, high growth environment.
  • Payroll Compliance Professional (PCP) designation will be an asset.
  • Familiarity with HCM systems, ADP WFN preferred.
  • Ability to handle sensitive and confidential information with professionalism and a high degree of discretion.
  • Excellent time management and organizational skills to work in a high growth environment.
  • Strong attention to detail and proven ability to juggle and reprioritize work based on dynamic business demands and deadlines.
  • Problem-solving skills.
  • A positive attitude and a passion to learn and grow.

Competencies for Success:

  • Relationship Management : ability to build relationships at all levels, and across teams as a trusted advisor, with strong self-awareness.
  • Adaptive Thinking : applies critical thinking coupled with sound analysis and judgement to evaluate ideas, strategies and outcomes.
  • Continuous Improvement Mindset: Strives for high-quality performance in self and the organization. Takes initiative in an ongoing effort to improve services or processes to deliver optimum results.

What We Offer

Fero provides career opportunities with continuous learning and growth in parallel with competitive compensation, benefits and value offerings that support the wellbeing of our team members.

Fero International Inc. is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination on all protected grounds under the Human Rights Act. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the The Accessibility for Ontarians with Disabilities Act (AODA) , and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please advise your recruiter contact.

How to apply

If this opportunity interests you, we encourage you to apply as soon as possible. Please note that only candidates selected will be contacted for the next steps.

Thank you for considering a career with Fero.

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