Assistant to Executive Director

Job Information Job Title: Assistant to Executive Director Job Requisition ID: 77473 Ministry: Infrastructure Location: Edmonton Full or Part-Time: Full-time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: open until position filled Classification: Administrative Support 6 Salary: $2,199.79 to $2,783.44 bi-weekly ($57,414 - $72,647/year) Alberta Infrastructure is responsible for leading the development of the provincial Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development. The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans. For more information about Alberta Infrastructure, please visit: Role Responsibilities This position is responsible for establishing priorities and managing resources to assist the Executive Director in the efficient operation of the Branch. It provides support by handling day-to-day administration, preparing, forecasting and monitoring the branch budget ($200 million), representing the branch on financial and human resources committees, administering contracts, preparing briefing materials and action requests, supervising support staff, and managing branch projects. This position ensures that the diverse and essential administrative and operational needs of the Executive Director’s office and Realty Services branch are met. It also coordinates and maintains all aspects of a $200 million budget and manages the human resource requirements of the branch. Primary Responsibilities Preparing, forecasting, monitoring, consolidating and reporting summaries for all aspects of the branch budget, and providing timely forecast information to the Executive Director and Finance. Monitoring, retrieving and manipulating data from systems (e.g., FBIS) to verify expenditure coding accuracy, making corrections, clearing suspense items, transferring historical records, and handling project year-end accruals. Receiving ministerial action requests, determining appropriate action, compiling related historical information, reports, statistics and financial documentation, and composing responses for general/statistical/financial requests. Coordinating, overseeing and managing various branch projects, including compiling resources, developing action plans, establishing goals, completing progress reviews and initiating follow-up. Attending management meetings, preparing minutes and following up on action items. Liaising with branch areas regarding the interpretation of Master and Subsidiary Agreements. Preparing ad hoc reports, maintaining the Branch organizational charts and providing updates to the Deputy Minister’s office as required. Other duties as assigned by the Executive Director. The Successful Candidate Will Have Strong organizational, communication, interpersonal and decision‑making skills. Excellent verbal and written communication skills. APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in‑depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. This link will assist you with understanding competencies: . Agility: Works in a changing environment and takes initiative to change. Creative Problem Solving: Focuses on continuous improvement and increasing breadth of insight. Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict. Drive for Result: Works to exceed goals and partner with others to achieve objectives. Qualifications Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to . Required High school diploma plus four years related experience. Business courses in accounting, administration, computer operation and/or applicable diploma from a post‑secondary institution. Equivalency: Related experience or education (e.g., related diploma) may be considered as an equivalency on a one‑for‑one basis. Assets Bachelor’s degree in Business or Public Administration. Administrative experience including budgeting, accounting, contract procedures and supervisory ability. A thorough knowledge of the Department’s mandate, policies and procedures, including the Government’s budgetary processes. A comprehensive understanding of current computer programs such as Microsoft Word, Excel, Visio, PowerPoint, Exclaim, IRS, and ARTS. Extensive knowledge of the Real Property transactions. Notes This position is a Permanent, full‑time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm). Location: Edmonton, Alberta. Pre‑Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include references, criminal record check, academic verification, etc. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out‑of‑province applicants can obtain the required documents/checks from the province they currently reside in. Benefits and Opportunities Working for the Alberta Public Service: Public Service Pension Plan (PSPP): Alberta Public Service Benefit Information: Professional learning and development: Research Alberta Public Service Careers tool: Positive workplace culture and work‑life balance. Leadership and mentorship programs. How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. Candidates are required to apply for a job online. Please visit for more information. Please visit Recruitment Principles for more information. It is recommended applicants who have completed post‑secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) ( or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application. Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Donna M. Lee at #J-18808-Ljbffr