Remote Grants Associate

Title: Grants Associate

Department: Philanthropy & Community

Reporting to: Grant and Operations Partner

Location: Remote - Canada (Candidates based in British Columbia, Alberta, Manitoba, Saskatchewan, Ontario, Nova Scotia or willing to relocate)

Compensation: CAD $49K – $60K

Who We Are:  

World Education Services (WES) is a non-profit social enterprise that supports the educational, economic, and social inclusion of immigrants, refugees, and international students. For 50 years, WES has set the standard for international academic credential evaluation, supporting millions of people as they seek to achieve their academic and professional goals. Through decades of experience as a leader in global education, WES has developed a wide range of tools to pursue social impact at scale. From evaluating academic credentials to shaping policy, designing programs, and providing philanthropic funding, we partner with a diverse set of organizations, leaders, and networks to uplift individuals and drive systems change. Together with its partners, WES enables people to learn, work, and thrive in new places. For more information about WES, please visit our website at www.WES.org.     

About the Opportunity:

The Grants Associate will coordinate critical grant administration activities, manage and analyze data related to WES’ grantmaking, and support special projects through all stages of WES’ grantmaking cycle operations. The Associate will report to the Grants and Operations Partner and work closely with the Lead, Grantmaking, Head of Philanthropy and Community, other members of the Grantmaking team, external applicant and grantee partners.  

What You'll Do: 

Grants Administration and Coordination – 60%

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• Support the administration of grants throughout the grant lifecycle. This includes but is not limited to:
  
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  • Tracking funding initiatives and grants in the pipeline
    
  • Structuring funding application and review processes in Salesforce-based grants management system
    
  • Managing award and payment processes within WES and with funding recipients
    
  • Supporting and advising funding seekers, grantee partners, and staff as needed, such as providing customer service on platforms used for applications and data collection.
    
  
  
  
• Ensure accurate maintenance of grant records and donations documentation (e.g., applications, grant agreements, payment forms etc.).
  
• Recommend improvements to tools and resources for grants administration so these are streamlined and supportive of effective grantmaking.
  
• Identify and support efforts to help create, implement, and improve existing funding administration processes and policies to ensure alignment with WES values and commitment to equitable grantmaking practices.
  
• Support documentation of Fund administration processes and provide clear, concise instruction on policies and procedures to applicants, grantee partners, and staff.
  
• Identify, track, and share emerging equitable philanthropic funding approaches by conducting desk research, participating in online webinars, and learning from grants management peers, making recommendations on how the Fund can strengthen its approach. 
  

Data Management and Analysis – 30%

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• Develop and manage surveys to gather demographic, impact, and other data from grantee partners and funding applicants, in partnership with other departments such as Investments.
  
• Collect data about funding recipients, maintaining up to date, accessible information using systems such as Salesforce, Microsoft Forms, and other processes and team tools.
  
• Analyze collected data and provide statistics, information, and recommendations that inform funding decisions to ensure diversity, equity, and inclusion of communities.
  
• Analyze and manage data on grants and donations and contribute to reporting needed for various internal and external purposes, including the SPL team, Finance, the WES Board and senior leadership dashboards and forecasts.
  

Funding Management and Administrative Support - 10%

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• Support WES Grantmaking team in working with their portfolios of grantee partners, including but not limited to tracking grantee deliverables and outcomes, conducting initial review of grant applications, proposals, and reports, and participating in planning meetings, as needed.
  
• Provide project management support to ensure successful implementation of special projects.