Space and Accommodation Coordinator

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Job Title

Space and Accommodation Coordinator

Status

Temporary Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Per hour

Salary Grade

$47.68 - $51.82

Department

York Region -> Public Works -> Finance & Performance

Location

17250 Yonge Street, - Newmarket, ON L3Y 6Z1 CA (Primary) Hybrid work opportunities may apply - CA

Job Description (E)

ABOUT US Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people.Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

Temporary & Casual Hires

Defined Benefit Pension Program

- With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.

Benefits and Wellness

- Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.

Inclusive and Diverse Workforce

- We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE Reporting to the Supervisor Workforce Planning, this position is responsible for providing support for projects or leading minor projects within the department, related to space accommodation. Coordinates and monitors the Department’s space and accommodation processes. Acts as the primary contact for department space related planning and accommodation requirements or projects within the department and in coordination with Property Services and external partners. Monitors applicable budgets and conducts research and analysis to support various departmental space planning initiatives, where required.

WHAT YOU'LL BE DOING

Collaborates with internal partners and follows the corporate strategic leadership, planning and direction related to this function.

Provides space project management support and/or leads minor department projects as assigned. This includes the assessment of department space and accommodation requirements, conceptualizing, work planning, resourcing and evaluating various project needs.

Supports management by reporting on reporting on project KPI’s, deliverables and deficiencies as needed.

Plans and schedules work, prepares cost information, and collaborates with a variety of cross functional teams to support the successful completion of activities.

As needed, prepares reports, proposals and gathers background material. Identifies, formulates and presents possible solutions.

Acts as the primary contact for departmental space related activities works in collaboration with other internal partners.

Assists in the integrated space planning process for the department and plans for short‑term space planning in conjunction with management to ensure alignment to the budget process.

Completes activity‑based work assessments to ensure spaces are sufficient to meet the needs of staff.

Reviews and converts technical design drawings into straightforward language for internal partners. Coordinates required approvals.

Meets with department management to determine future accommodation needs.

Reviews current department spaces for potential use and