About Flipp

Flipp partners with the largest North American retailers and brands to deliver local promotions and savings to millions of engaged shoppers daily, driving superior returns on investments. 

We help people make smarter shopping decisions with autonomy and accountability. With rising living costs, Flipp's mission is crucial. Our Shopper Consideration Platform allows retailers and manufacturers to create digital experiences from their savings & deals content, aiding shoppers in deciding what to buy and where to buy it. Together, we make a difference.

In 2024, Flipp joined forces with the European company Shopfully, creating a global leader in the sector. Together, we reach 400 million households and serve over 1,000 top retailers and brands across 27 markets, including Europe, Canada, the USA, Latin America, and Australia.

Our five principles, Progress Over Perfection, Clarity Through Transparency, Learn Loudly, Challenge with Empathy, and Always Build Better, bring a relentless progress mindset to life. They’re not just slogans, but they’re the behaviours we expect, reward, and hold ourselves accountable to. You'll be equipped to make an impact, realize your potential, and stay inspired every step of the way.

As an Executive Assistant, you will provide comprehensive support to 3+ executives, including one C-suite leader. You will be a key point of contact for your executives, managing complex priorities, coordinating across internal and external stakeholders, and ensuring meetings, travel, communications and commitments move forward smoothly.

This role calls for someone who can anticipate what’s needed, make thoughtful decisions with incomplete information, and take action before administrative details become blockers. You’ll work with discretion and professionalism in a fast-moving, global environment.

What you'll get the opportunity to do:

Executive partnership and prioritization

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• Anticipate the needs of your executives, proactively identifying conflicts, risks and gaps and taking action to resolve them before they become blockers.
  
• Understand your executives’ goals and priorities and use that context to help direct their time, attention and commitments.
  
• Act as a trusted point of contact between your executives and internal and external stakeholders, ensuring requests and information move efficiently.
  
• Handle sensitive and confidential information with excellent judgment, discretion and professionalism.
  
• Independently resolve scheduling, travel, meeting and administrative issues, escalating thoughtfully when required.
  

Calendar and meeting management

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• Own complex, frequently changing executive calendars, using sound judgment to prioritize competing demands, protect focus time and ensure calendars reflect the highest priorities.
  
• Coordinate internal and external meetings across multiple geographies and time zones, adapting quickly as priorities and attendees change.
  
• Ensure executives are prepared for meetings by gathering relevant context, agendas, pre-reads and materials in advance.
  
• Manage divisional Town Halls and support Senior Leadership Team meetings, including scheduling, logistics, agendas, materials and follow-up.
  
• Capture decisions, commitments and action items when required, and proactively follow up with stakeholders to support completion.
  

Travel, expenses and financial administration

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• Coordinate end-to-end travel arrangements and detailed itineraries, anticipating logistics, preferences, time zones and potential disruptions.
  
• Prepare and submit accurate monthly expenses for your executives, following company policies and deadlines.
  
• Coordinate monthly office lunches within an annual budget.
  
• Manage and reconcile the corporate credit card on behalf of the company.
  

Communication and coordination

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• Draft, review and coordinate correspondence on behalf of your executives, adapting tone and level of detail to the audience.
  
• Build positive, trusted relationships across the organization and with external partners, administrative professionals and vendors.
  
• Conduct research, synthesize information and prepare documents or presentation materials using established templates.
  

Team and operational support

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• Partner with o