Procurement Associate

About Umbrella Umbrella Incorporated partners with enterprises to navigate complexity, accelerate growth, and drive measurable impact.

This role will support both

Cloud Managed Networks

and

Tidal Commerce , two member companies of Umbrella Incorporated, supporting a dynamic and growing environment spanning IT infrastructure, cloud technologies, cybersecurity, and digital commerce consulting & implementation.

About the role We are seeking a detail-oriented and proactive

Procurement Associate

to support our procurement and purchasing operations. In this role, you will work closely with vendors, suppliers, and internal stakeholders to manage sourcing activities, quotations, purchase orders, deliveries, and invoice verification.

The Procurement Associate will help ensure that goods and services are purchased efficiently, accurately, and in accordance with company policies and procurement processes. This role will also support vendor coordination, purchasing analysis, record maintenance, and resolution of procurement-related issues.

The ideal candidate is organized, analytical, and comfortable managing multiple priorities in a fast-paced environment. This is an excellent opportunity for someone looking to build or expand their experience in

procurement, supplier management, purchasing, and supply chain operations .

This is an active and urgent role.

Key Responsibilities Procurement & Purchasing

Support the end-to-end procurement process, from purchase requests and quotations through purchase orders, delivery, and invoice verification.

Coordinate with vendors and suppliers to obtain quotations, pricing, lead times, product availability, and other purchasing information.

Compare vendor quotations and pricing to support purchasing decisions and identify cost-effective options.

Prepare, process, and track purchase orders while ensuring accuracy and compliance with internal procurement procedures.

Monitor purchase orders and supplier confirmations to ensure timely fulfillment.

Collaborate with internal teams to understand purchasing requirements and ensure orders are processed accurately and on time.

Vendor & Supplier Management

Develop and maintain positive working relationships with vendors and suppliers.

Communicate with suppliers regarding pricing, availability, order changes, delivery issues, and discrepancies.

Assist with vendor onboarding, documentation, and maintenance of supplier records.

Escalate recurring supplier issues or delays to the appropriate stakeholders and support resolution.

Invoice & Order Management

Verify supplier invoices by matching them against purchase orders and receiving documentation.

Investigate and resolve discrepancies involving pricing, quantities, purchase orders, invoices, and deliveries.

Maintain accurate and up-to-date procurement, vendor, purchase order, and delivery records.

Ensure procurement data is accurately entered and maintained within the company's ERP or purchasing systems.

Reporting & Process Support

Prepare procurement, purchasing, vendor, and order-status reports as required by management.

Track open purchase orders and provide regular updates on outstanding orders and expected delivery dates.

Support procurement-related analysis, including pricing comparisons, supplier performance, and purchasing trends.

Identify opportunities to improve purchasing processes, reduce errors, and increase operational efficiency.

Support day-to-day procurement and administrative activities as needed.

Qualifications & Requirements

2–3 years of experience

in procurement, purchasing, supply chain, vendor management, or a related field.

Understanding of basic procurement and purchasing processes, including quotations, purchase orders, supplier coordination, and invoice matching.

Strong attention to detail with excellent organizational and time-management skills.

Strong communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.

Ability to manage multiple purchase orders, requests, and deadlines simultaneously.

Strong problem-solving skills and the ability to investigate and resolve procurement discrepancies.

Proficiency in Microsoft Office Suite, particularly

Microsoft Excel .

Experience with procurement, purchasing, or ERP systems such as

SAP, Oracle, NetSuite , or similar platforms is an asset.

Ability to work independently while also collaborating effectively with cross-functional teams.

High level of accuracy and commitment to maintaining data integrity and following company policies and procedures.