HR & Recruitment Coordinator

ATCO Frontec is seeking a proactive, detail-oriented, and customer-focused HR & Recruitment Coordinator to support both our Human Resources and Recruitment teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and is passionate about delivering exceptional support throughout the employee lifecycle, from recruitment and onboarding through to employee transitions and HR administration.

The HR & Recruitment Coordinator plays a key role in ensuring a positive candidate and employee experience while supporting recruitment operations, onboarding, HR administration, reporting, and workforce mobilization activities.

Key Responsibilities Recruitment Administration & Coordination

Post and manage job requisitions across internal and external recruitment platforms.

Sort and screen resumes to support recruiters and hiring managers.

Coordinate and complete pre-employment requirements, including background checks, security clearances, drug and alcohol testing, references, and other site-specific requirements.

Prepare and issue offer letters, promotional letters, transfer letters, and employment documentation.

Track and follow up on outstanding onboarding and pre-employment documentation.

Maintain and manage shared recruitment inboxes, responding to candidate and stakeholder inquiries or redirecting as appropriate.

Support employee referral programs and track submissions and payouts.

Assist with recruitment reporting, recruitment metrics, and ad hoc data requests.

Talent Attraction & Workforce Planning

Support sourcing activities using LinkedIn Recruiter, Indeed, and other recruitment platforms.

Assist in building and maintaining talent pipelines for current and future hiring needs.

Participate in career fairs, hiring events, community engagement initiatives, and student recruitment activities.

Support engagement with Indigenous partners, educational institutions, and community organizations.

Onboarding, Mobilization & Employee Experience

Coordinate new hire onboarding and orientation activities.

Ensure completion of all onboarding documentation, payroll forms, and benefit enrolments.

Act as an HR ambassador by providing a welcoming and supportive onboarding experience.

Support project mobilizations and demobilizations, ensuring workforce requirements are coordinated effectively.

Liaise with operations, recruiters, hiring managers, and external vendors to facilitate employee readiness for site.

HR Operations & Employee Lifecycle Administration

Process employee lifecycle transactions including promotions, transfers, temporary assignments, compensation changes, resignations, layoffs, and terminations.

Support offboarding activities, including exit documentation, Record of Employment inquiries, and outplacement requests.

Monitor employee data integrity and track temporary assignments, leaves, layoffs, and end dates to ensure appropriate follow-up actions are completed.

Investigate and respond to Time & Attendance, Payroll, and HR-related inquiries in collaboration with the appropriate Centres of Excellence.

Support leaders and HR Business Partners with administrative and operational HR requirements.

Systems, Reporting & Compliance

Maintain accurate employee, candidate, and requisition information within Oracle HRIS and Applicant Tracking Systems.

Generate recruitment, onboarding, retention, and workforce reports.

Support site-specific reporting requirements and ad hoc requests.

Assist with maintaining workforce data accuracy, position management, and organizational information within HR systems.

Partner with Finance and other stakeholders to support position creation, job level updates, and expense coding changes.

Stakeholder Support & Employee Relations

Build strong partnerships with Recruiters, HR Business Partners, Hiring Managers, and operational leaders.

Provide exceptional customer service to candidates, employees, and stakeholders.

Assist with employee relations investigations and administrative follow-up as directed.

Escalate employee concerns appropriately and support the resolution process.

Qualifications & Experience

2-3 years of progressive experience in recruitment coordination, HR coordination, or a related HR support role.

Post-secondary education in Human Resources, Business Administration, or a related discipline. An equivalent combination of education and experience will be considered.

Experience using Oracle HRIS, Applicant Tracking Systems (ATS), and recruitment sourcing tools.

Experience supporting onboarding, recruitment administration, employee lifecycle transactions,