Project Controls Administrator

Project Controls Administrator (Brock Head Office)

A B O U T B RO CK :

T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r i a l s p e c ialt y s e r v i c e s t o c l i e n t s a r o u n d t h e w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p e r a t i n g u n i t s i n C a n a d a , t h e U n i t e d S t a t e s , a n d L a t i n A m e r i c a . With the Ca n a d i a n h e a d o f f i c e i n N i s k u , the c o m p a n y s u p p o r t s r o u t i n e m a i n t e n a n c e , t u r n a r o u n d s , a n d i n d u s t r i a l c a p i t a l p r o j e c t s b y p r o v i d i n g s e r v i c e s i n c l u d i n g s c a f f o l d i n g a n d w o r k a c c e s s , i n s u l i t a t i o n , f i r e p r o v i n g , a n d a s b e s t o s a b a t e m e n t , f or g e n e r a l m a i n t e n a n c e , c o n s t r u c t i o n , t u r n a r o u n d s , a n d s h u t d o w n s t o w e s t e r n C a n a d i an p r o d u c e r s .

Summary

The Project C o n t r o l s A d m i n i s t r a t or i s r e s p o n s i b l e f or d a i l y time e n t r y , L E M s , a n d b i l l i n g. T h i s p o s i t i o n r e p o r t s t o t h e P r o j e c t C o n t r o l s L e a d.

Essential Functions

• Manage employee time entry for accurate and timely weekly payroll processing.
• Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
• Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
• Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
• Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
• Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
• Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities
• Utilizing SQL queries for data integration, transformation, and analysis
• Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders
• Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
• Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency
• Provide expertise and guidance on Power BI best practices, data visualization techniques, and data governance standards
• Identify opportunities for process improvements and automation within Project Controls using Power BI

Minimum Requirements

• 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.
• Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
• Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
• Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.
• Experience or training in SAP or similar ERP systems is highly desirable.
• Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
• Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
• Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.
• Proficient in Power BI , including creating reports, dashboards, and visualizations
• Experience in data modeling and transformation techniques within Power BI
• Knowledge in SAP Business One is an asset
• Knowledge in SQL is an asset
• Excel VBA & process automation experience
• PowerShell is an asset

Other Functions / Success Factors

• • Adm i n i s t r ati on a nd M a n a g e m e n t -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e n t p r i n c i p l e s i n v o l v e d i n s t r a t e g i c p l a n n i g , r e s o u r c e a l l o c a t i o n , h u m a n r e s o u r c e s m o d e l i n g , l e a d e r s h i p t e c h n i q u e , p r o d u c t i o n m e t h o d s , a n d c o o r d i n a t i o n o f p e o p l e a n d r e s o u r c e s .
• • P u b l i c S a fe t y a n d Se c u r it y -- K no w l e d g e o f r e l e v a n t e q u i p m e n