Personal Admin Assistant

Now Hiring: Administrative Assistant

We are seeking an organized, detail-oriented, and proactive Administrative Assistant to provide day-to-day administrative and organizational support within a private organization in Barrie.

This role is well suited to a dependable professional who is comfortable managing competing priorities, handling confidential information, taking initiative, and adapting to changing needs. The successful candidate will have the opportunity to work closely with senior leadership while continuing to develop their administrative and coordination experience.

Position Details

Location: Barrie, Ontario
Employment Type: Part-Time, Temporary to Start
Hours: Approximately 24 hours per week
Schedule: Flexible daytime schedule
Potential: Opportunity to develop into a full-time and/or permanent position; however, ongoing employment is not guaranteed.

About the Opportunity

This position is well suited to someone who enjoys variety, takes initiative, and takes pride in keeping things organized and moving forward.

Responsibilities

Responsibilities will include a combination of administrative, coordination, and organizational support. Priorities may change throughout the day, so the successful candidate should be comfortable managing multiple tasks and adapting as needs evolve.

The role may include calendar and appointment management, expense and invoice organization, vendor coordination, document management, meeting preparation, follow-up, and support for ongoing projects.

Key Responsibilities

Calendar & Scheduling

• Manage calendars, appointments, and meetings
• Coordinate scheduling changes and upcoming commitments
• Track important dates, deadlines, and follow-ups
• Assist with meeting coordination and preparation

Administrative & Financial Documentation

• Organize receipts and expense documentation
• Assist with invoice administration
• Maintain accurate records and supporting documentation
• Keep administrative information organized and accessible

Vendor & Service Provider Coordination

• Communicate with vendors, contractors, and external service providers
• Coordinate appointments and scheduling
• Follow up on outstanding items
• Gather information and confirm completion of commitments

Document & Project Support

• Organize and maintain electronic and physical files
• Track important documentation, action items, and deadlines
• Assist with meeting preparation and follow-up
• Support various administrative, operational, and project‑related activities

General Administrative Support

• Provide day-to-day administrative assistance as required
• Assist with a variety of personal and business‑related administrative tasks
• Take on additional responsibilities as priorities evolve

What We're Looking For

The ideal candidate will have approximately 1–3 years of experience in an administrative or coordination-focused role.

Relevant backgrounds may include:

• Administrative Assistant
• Administrative Coordinator
• Junior Executive Assistant
• Executive Assistant
• Office Coordinator / Administrator
• Project Administrator / Coordinator
• Operations Coordinator
• Personal Assistant

Candidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills, and the ability to learn quickly.

Qualifications & Skills

• High school diploma required; post‑secondary education is an asset
• Approximately 1–3 years of relevant administrative or coordination experience
• Strong organizational and time‑management skills
• Excellent attention to detail
• Strong written and verbal communication
• Comfortable managing calendars and appointments
• Experience with document and information organization
• Comfortable handling invoices, receipts, and expense documentation
• Strong follow‑up and task‑tracking abilities
• Professional telephone and email communication
• General computer proficiency
• Ability to manage multiple priorities effectively
• Strong judgment and problem‑solving skills

Personal Attributes

The successful candidate will be:

• Highly organize