Accountant / Administrative Assistant

Book Keeper / Project Assistant and Administrator

Consulting Firm

Calgary, Alberta

Competitive Salary + Benefits: 40k - 55k annually

Hybrid Work Model

Part time (24 - 32 hours per week / 3-4 days per week)

Other titles: Book Keeper, Accountant, Project Assistant

OUR CLIENT

Our client, a well established consulting firm within the construction industry in Calgary, is hiring for an Accountant or Book keeper who can also work in an Project Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful delivery of project in this reputable architecture and design firm. This firm have a good reputation and excellent design work and offer a collaborative work environment.

THE ROLE

• Book keeping of accounts payable, receivables, managing invoices
• Provide administrative support to senior staff
• Scheduling and coordination of meetings and events
• Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits
• Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off
• Produce Fee letters with support from senior staff
• Coordinating and booking meetings that are both internal and external with clients and consultants.
• Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports, certificates for payment and response letters
• Developing and updating project schedules in Microsoft Project or related program
• Check voicemails, complete phone calls as required
• Completing technical drawings in Revit when required
• Other related tasks as required

What's Required

The Ideal candidate will possess the following qualities:

• 5 to 15 years of experience working as a Book Keeper or Accountant
• Additional experience as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry is strongly preferred
• A Post-Secondary Education (diploma or degree)
• Ability and aptitude for learning new software
• Excellent communication and organization skills
• Comfortable interacting with clients, contractors and consultants
• Dedicated to meeting deadlines, attention to detail
• Able to manage a number of tasks on multiple projects simultaneously
• Able to provide and receive feedback positively
• Be located in Calgary or surrounds
• Have good tenure on your resume in previous positions

What You Get In Return

• Opportunity to work in a well regarded design firm
• Flexibility, hybrid work model
• Can be a 3 or 4 day work week
• Plenty of support and assistance in understanding work scope
• Competitive salary, benefits + bonus

What To Do Now

We thank all candidates for their application, however, only those who meet the requirements above will be contacted.

Keywords: Project Administrator, Accountant, Book Keeper Project Coordinator, Contract Administrator, Executive Assistant, Administrative Assistant, Calgary, Alberta

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