Accounts Payable Specialist
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Responsibilities:
Payment runs and supplier payments
- Prepare weekly EFT batches (CAD and USD) and wire payments for each entity, and submit them for review and release
- Book foreign exchange payments through our FX payment provider, within approval limits
- Confirm funds are available in the right bank account before payments go out, coordinating timing with the Finance Controller
- Handle supplier payment inquiries and send remittance confirmations Invoice processing and approvals
- Enter and code supplier invoices accurately, matched to purchase orders and receipts
- Manage the invoice approval folders: follow up with approvers, clear outstanding invoices and set up auto-approval for recurring invoices
- Chase approvals at month-end so all invoices for the period are entered before close Purchase orders, prepayments and exceptions
- Set up and track supplier prepayments, including overseas suppliers, and reconcile them against invoices and refunds
- Close POs correctly, including zero-dollar invoices and partial receipts
- Investigate missing invoices and PO or pricing variances with Purchasing, Receiving and suppliers Cards, expenses and month-end
- Review employee expense reports and corporate card transactions, including recurring software subscriptions
- Support month-end AP cut-off and AP-to-GL reconciliation
- Pull payment and invoice data for sales tax, VAT and currency audit requests, including Belgian VAT filings
- Other duties as assigned
Qualifications:
Required
- 2+ years in accounts payable, or a bookkeeping / accounting diploma with relevant experience
- Experience preparing and processing electronic payments (EFT and wires)
- Strong attention to detail, with careful handling of payment data and bank details
- Comfort working across multiple entities and currencies (CAD, USD, GBP, EUR)
- Working knowledge of Excel
- Clear, professional communication with suppliers and internal approvers
- Integrity and discretion with sensitive financial information
- Legendary Attitude Nice to have
- Experience in Isah or another manufacturing / distribution ERP
- Experience with Sage 300 or similar accounting software
- Experience with international suppliers, prepayments and FX payments
- Familiarity with VAT or sales tax reporting support
- Experience with corporate card and expense platforms What makes someone successful here Organized, dependable and detail-driven. You keep payment runs on schedule, ask the right questions before money moves, and follow up persistently with approvers and suppliers. Pay: $45,000.00-$65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
- Profit sharing
- Vision care Application question(s):
- Why is now the right time to look for a new opportunity?
- The hours are 7:30am to 4:45pm Monday to Thursday and 6:30am to 3:45pm on Fridays. Does that work for you?
- This position is onsite in Tillsonburg, does this work for you? Work
Location:
In person
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