Executive Assistant – Accounting Background
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Key Responsibilities
Executive & Administrative Support
• Provide direct support to the Company CEO.
• Manage the CEO’s calendar, schedule, meetings, and time-sensitive priorities.
• Assist with travel planning, bookings, and logistics.
• Track projects and follow up on key company priorities and deadlines.
• Coordinate tasks and information between the CEO and internal teams.
• Provide general administrative support to help keep daily operations organized. Data Entry & Data Management
• Perform daily imports of production data.
• Conduct regular data audits across multiple companies.
• Enter and maintain customer orders accurately.
• Track freight and deliveries and keep records updated.
• Prepare and maintain expense reports for the CEO and other team members.
• Ensure company data is accurate, complete, and up to date. Accounting Support As the candidate becomes familiar with the business, responsibilities may expand to provide backup support for:
• Accounts payable data entry.
• Vendor statement reconciliation.
• Bank reconciliation.
• Reviewing financial data and identifying discrepancies.
• Supporting other basic accounting and bookkeeping tasks as needed. Qualifications
• Bachelor’s degree in Accounting, Accountancy, or a related field.
• At least 2–3 years of experience as an Executive Assistant directly supporting a CEO, President, Owner, or senior executive.
• Experience supporting leadership in a company with at least 15 employees
• Previous experience handling accounting, bookkeeping, financial data, or administrative finance tasks.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Comfortable working with spreadsheets, financial data, and business records.
• Strong communication and follow-up skills.
• Ability to handle confidential information professionally.
• Proficient with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Able to work independently, manage competing priorities, and meet deadlines.
• Willingness to learn the company’s operations and take on additional responsibilities over time. Technical Set-up OS: Windows 11 Home/Pro Processor: i5 or Ryzen 5 or higher RAM: 16GB Accessories: Dual Screen, noise-cancelling headset, and a camera
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