Administrative Assistant, Community Addiction Services

1 week ago
Guelph, Ontario, Canada Homewood Health Centre Full-time
Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here Hours of Work: Temporary full time for up to 18 months -35 hours per week. Monday to Friday 8:30 to 4:30 Inclusive of potential evening and weekend shift as required. What you'll be doing:
• Schedule of meetings and appointments
• Reception duties, take voicemails, and ensuring messages are communicated
• and documented
• Circulate minutes/memos/letters/correspondence for team members
• Coordinate & prepare for meetings (room bookings, catering requests, set up
• materials needed, create agenda items, record and distribute minutes
• Create, record, update, and print various daily, monthly, quarterly, and yearly reports
• Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists
• Arrange for signatures on confidential documents and manage confidential information
• Scan confidential documents to client files
• Prepare presentation
• Daily timekeeping in Kronos
• Participate in Health & Safety inspections
• Process monthly expense reports
• Clinical flow specialist administrative duties
• Coverage of other programs within HHC as required
• Work within multiple electronic documentation platforms What we're looking for:
• Post-secondary education in a relevant field
• 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
• Excellent Microsoft Office suite skills with demonstrated ability to produce
• Creative PowerPoint presentations
• Excellent written and verbal communication skills
• Strong problem solving skills
• Diplomatic, analytical, and detail oriented
• Great work ethic, and commitment to excellence
• Team player with a positive outlook, and a good sense of humour Why work with us Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Join us at Homewood Health™ and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives. This job posting is for an existing vacant position within the organization.

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