Executive Support Secretary Edmonton
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Support Alberta's Chief Medical Officer of Health with executive calendars, confidential information, and complex coordination in Edmonton. This is a full-time permanent position.
The Executive Secretary provides senior-level administrative support to CMOH, Deputy CMOHs, MOHs, and Office of the CMOH leadership. Responsibilities include calendar management, inbox triage, briefing materials, records management, financial administration, and Microsoft 365 systems. The position supports timely information flow and office operations.
Key Responsibilities:
- Manage complex executive calendars, travel, meetings, and materials
- Triage inboxes, correspondence, inquiries, and sensitive action requests
- Coordinate briefings, deadlines, bring-forward systems, and submissions
- Oversee confidential records and information management processes
- Coordinate expenses, procurement, invoices, contracts, grants, and budgets
Requirements:
- High School Diploma and four years related experience
- Experience supporting C-suite executives in complex organizations
- Exceptional organization, judgment, discretion, and diplomacy
- Strong written and verbal communication skills
- Advanced Microsoft 365, Outlook, Teams, and SharePoint proficiency
Bring executive support, records management, communication, and organizational skills to Alberta Public Service health leadership.
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