Bookkeeper/Office Administrator

We are seeking a detail-oriented and organized Part-Time Bookkeeper/Office Administrator to support our company's bookkeeping, payroll, HR, and general office operations. The ideal candidate will have strong hands-on bookkeeping experience, preferably with QuickBooks Online, excellent organizational skills, and the ability to work independently while handling confidential information.

Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, general ledger entries, and daily financial transactions using QuickBooks Online.
• Process vendor invoices, customer invoicing, payments, and follow up on outstanding accounts.
• Perform regular bank and credit card reconciliations, investigate discrepancies, and ensure all expenses and receipts are properly recorded.
• Assist with month-end and year-end procedures, financial reporting, expense tracking, and preparation of documentation for external accountants.
• Process employee payroll through ADP, including expense reports, reimbursements, and related payroll documentation.
• Maintain confidential employee files and HR records, prepare employment contracts, offer letters, and onboarding packages.
• Manage employee benefit and retirement plan enrollments and updates, vacation tracking, and employee records.
• Coordinate staff training, conferences, and business event logistics.
• Provide general administrative support to management and contribute to the smooth day-to-day operations of the business. Other duties as assigned.

Qualifications

• Previous hands-on bookkeeping experience is essential. This is the primary responsibility of the position.
• Strong understanding of bookkeeping principles, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and financial recordkeeping.
• Experience using QuickBooks Online is highly preferred.
• Experience with payroll processing; ADP experience is an asset.
• Experience in HR and general office administration is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Strong computer literacy with experience in data entry and electronic filing systems.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to detail and a high level of accuracy when handling financial information.
• Ability to work independently, problem-solve, and meet deadlines.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality while handling sensitive employee, payroll, and financial information.

Why Join EarthEx?

• A collaborative and supportive team environment.
• Flexible schedule; position is primarily remote, with monthly in-person meetings required.
• An opportunity to play an important role in the day-to-day operations and success of the business.
• Competitive compensation, benefits, and professional development opportunities.

Commitment to Diversity

EarthEx is committed to fostering a diverse, equitable, and inclusive workplace. We strongly encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and other underrepresented groups.