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Document Control Specialist
2 weeks ago
Summary –The Specialist – Document Management reports to a Lead Specialist - Document Management. He/she is responsible to implement Document Management following internal process on a project level. He/she manages project documentation deliverables by using document control process and management system. He/she owns and maintains the project's Master Document List. The Specialist – Document Management is accountable for his/her own work related to the quality management of documents on the project and for supporting the team in making schedule deadlines.Roles And Responsibilities –Use established procedures to define or to resolve issues related Document Management process definition and deployment on a project.Prepare the Project Document Control Procedure related to the Document Management on the projectFollow-up the project documentation deliverablesEnsure consistency and high quality within the project documentationConduct Documentation Management System training to new usersProvide functional assistance and support users with document control softwareCreate and maintain all necessary document lists for the project.Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management SystemClient/partner interface –Support PED to liaise with customers and partners to follow-up the project documentation deliverablesSubmit documents to customerTrack customer comments and answers, along with document resubmissionManage customer return status of project documentation within the Document Management SystemPrepare transmittal with defined deliverables list & submission datesRecord all necessary document receiptsRequired Qualifications –Advanced English language proficiency – speaking & writingMin. 2 years of experience in technical document control or engineeringAbility and willingness to travel 15******** of the time, including international, and must comply with all relevant company travel and tax policiesDesired Characteristics –A bachelor's degree in Documentation or in Engineering, or equivalent experienceAdvanced technical French language proficiency, strongly desiredExperience of direct contact with customers and subcontractors' representativesGood understanding of engineering processes and document control systems. General knowledge of engineering technical terms. Knowledge of substation design a bonus.Working knowledge of the following software:Microsoft Office package (Excel, Outlook, Word)Adobe Acrobat Professional or Bluebeam (PDF)Knowledge of Documentation Management System tool is a plusQualities –Detail orientated with a disciplined approach, structuredStructured, and organizedStrong Communication skills within project team members and management.Ability to work in a team with project deadline pressure.Good time management skillsAnalytical and organizational skills
