Current jobs related to administrative coordinator - Ottawa, Ontario - National Arts Centre

  • Administrative Facilities Coordinator

    4 days ago

    Ottawa, Ontario, Canada ITK Full time $53,188 - $66,485

    ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗ...

  • Administrative Facilities Coordinator

    10 minutes ago

    Ottawa, Ontario, Canada ITK Full time $53,188 - $66,485

    ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗ...

  • Contract Administrator

    11 minutes ago

    Ottawa, Ontario, Canada Arcadis Full time $65,000 - $75,000

    As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life.Everyone has an important role to play. With the power of many curious minds, together we...

  • Project Coordinator

    10 minutes ago

    Ottawa, Ontario, Canada Architecture49 Inc. Full time

    PROJECT COORDINATOR – Defence SectorINTRODUCTION:Architecture49 stands at the forefront of Canada's Defence Sector, delivering innovative, mission-critical infrastructure that supports the operational readiness of the Canadian Armed Forces. As a trusted partner in shaping secure, resilient environments, A49 is poised to lead the delivery of major National...

  • Bilingual Operations Coordinator

    8 minutes ago

    Ottawa, Ontario, Canada Data Centre Intelligence Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Bilingual Operations Coordinator to join our team. This role is essential in supporting daily administrative functions, ensuring smooth office operations, and providing excellent customer service. The ideal candidate will have strong computer skills, experience with office management tools,...

  • Bilingual Office Administrator

    2 minutes ago

    Ottawa, Ontario, Canada BluMetric Environmental Inc. Full time

    The OpportunityBluMetric Environmental Inc. is seeking a full-time Intermediate Bilingual Office Administrator (OA) to join our team. This role works closely with Office Administrators across multiple office locations to support seamless and efficient operations.The position includes a broad range of administrative responsibilities such as formatting,...

  • Administrative Assistant

    2 minutes ago

    Ottawa, Ontario, Canada March Networks Full time

    March Networks is proud to be recognized as one of Ottawa's Best Places to Work.At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance...

  • Project Coordinator

    2 weeks ago

    Ottawa, Ontario, Canada WSP Full time

    DescriptionPROJECT COORDINATOR – Defence SectorINTRODUCTION:Architecture49 stands at the forefront of Canada's Defence Sector, delivering innovative, mission-critical infrastructure that supports the operational readiness of the Canadian Armed Forces. As a trusted partner in shaping secure, resilient environments, A49 is poised to lead the delivery of...

  • Team Leader, Administration

    9 minutes ago

    Ottawa, Ontario, Canada CBCRadio-Canada Full time

    Position Title:Team Leader, Administration (French Services)Status of Employment:PermanentPosition Language Requirement:English, FrenchLanguage Skills:English (Reading), English (Speaking), English (Writing), French (Reading), French (Speaking), French (Writing)Work at CBC/Radio-CanadaAt CBC/Radio-Canada, we create content that informs, entertains and...

  • Senior Administrative Assistant

    11 minutes ago

    Ottawa, Ontario, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by...

administrative coordinator

1 hour ago

Ottawa, Ontario, Canada National Arts Centre Full time

Introducing the National Arts Centre

The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located in the National Capital Region on the unceded territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our Strategic Plan, The Journey Ahead.

Equity, Diversity, Inclusion, Anti-Racism and Accessibility

We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

The NAC welcomes applications from candidates who can help us meet our vision, and contribute to the diversity of lived experiences, perspectives, and approaches. When you join the NAC, you will be part of an inclusive community working hard to dismantle barriers to employees' well-being, access, potential, and success. The NAC actively seeks candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), members of 2SLGBTQIA+ communities, and people with disabilities. We encourage you to self-identify in the recruitment process.

Job Number:

J

Job Title:

ADMINISTRATIVE COORDINATOR

Employment Type:

Full-Time continuing

Job Category:

Administration / Clerical

Open Positions:

1

Posting Date:

January 30, 2026

Closing Date:

March 1, 2026

Salary:

$52, $65,700.00/Year

Language Requirement:

Bilingual is an asset

Working Hours:

Monday to Friday, 9:00 a.m. to 5:00 p.m. (35 hours per week)

Job Reports To:

Managing Director, English Theatre

Key Activities

Reporting to the Managing Director, the Administrative Coordinator provides administrative, contracting, artist services, bookkeeping, MS Teams and general support for all areas of English Theatre.

The position's primary responsibilities include, but are not limited to, the following:

  • Establishing and maintaining digital document management systems for English Theatre (ET);
  • Gathering information from departmental colleagues for each season's information database;
  • Proofreading promotional materials, internal and external documents as required;
  • Issuing travel approval forms and submitting subsequent travel claims for ET staff;
  • Maintaining ET Weekly Staff meeting records;
  • Scheduling departmental meetings;
  • Representing ET in NAC's Teams Champions group;
  • Booking NAC-wide meeting and event spaces for ET as required;
  • Maintaining departmental Outlook Calendars;
  • With Managing Director and Producers, assembling draft co-production and presentation contracts;
  • Managing the flow of co-production, presentation and license contracts to ensure that the contracts are circulated through internal NAC approvals in a timely manner;
  • Creation of execution copies and circulating for signature of co-production, presentation and license contracts ;
  • Acting as principal ET liaison with NAC Finance Department for administration matters;
  • Timely processing of payments due under various contracts;
  • Reconciling, coding and processing all MasterCard transactions;
  • Administrating general departmental expenses including monthly ET cellphone billed;
  • Providing logistical support for ancillary events, team retreats, opening nights etc.;
  • Monitoring the status of ticket holds and prompting ticket release at deadlines;
  • Opening Night responsibilities including issuing invitations, RSVP inbox, managing ticket allocation and distribution;
  • Maintaining and updating Opening Night Guest List;
  • Weekend and evening work performing event-related tasks is occasionally required;
  • Attendance/support at opening night performances and selected ancillary events is expected.

Skill Requirements

  • Post-secondary diploma in Theatre or Administration is an asset;
  • Minimum of three (3) years of related experience (or an equivalent combination of education & experience);
  • Experience contributing to the administrative support of a busy department within a large organization;
  • Ability to work from home and participate in meetings and programming activities online, as required, is essential;
  • Exceptional interpersonal and communication skills, oral and written;
  • Excellent organizational and administrative skills;
  • Highly organized and able to coordinate a variety of activities simultaneously;
  • Ability to adapt quickly to a fast-paced and highly charged environment;
  • Proficiency in Microsoft Teams;
  • Command of Outlook, Word and Excel, PowerPoint, Adobe;
  • Ability to communicate in both official languages (English and French) is an asset;
  • A demonstrated interest and/or work experience in the performing arts, especially theatre, is an asset.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

As part of NAC's interview process, in-person interviews may be required. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

The National Arts Centre (NAC) is committed to inclusive employee recruitment and selection. The NAC welcomes and encourages applications from people with disabilities. If you require accommodation during the selection process, please inform us as soon as possible and we will make every effort to fulfill your accommodation request.

The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

Are you interested in this job?