Project Manager ll

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ABOUT THE DEPARTMENT:

Building the future while taking care of today.

The Project Management Office & Facilities Services at the Regional Municipality of Wood Buffalo is where strategy meets stewardship. This team drives progress through innovative project delivery while ensuring our municipal facilities remain safe, sustainable, and efficient. From leading large-scale initiatives that shape the region's growth to managing the day-to-day operations of the spaces our community depends on, the team plays a vital role in supporting residents, staff, and partners.

If you're motivated by the challenge of balancing long-term vision with practical solutions and you thrive in an environment that values coordination, communication, and results this is where you can make a lasting impact.

GENERAL DESCRIPTION
:

The Project Manager II is responsible for overall management, administration, and direction for Municipal projects, programs, and initiatives under their assigned portfolio. The incumbent provides project management stewardship; manages the development of the projects through the entire project life cycle; and ensures project management principles are maintained with the aim of creating efficiencies between projects and successful project delivery.

Utilizing consistent and standard approaches, the incumbent will be responsible for monitoring progress and contributing strategic, administrative, and operational leadership under their assigned portfolio. The work may also include leadership initiatives such as organizational strategic support, process analysis, and improvement implementation.

The Project Manager II is distinguished from the other project manager levels based on its assigned project portfolio's scale and budget. The Project Manager II is developing leadership experience and requires more advanced experience in delivering projects and overall project portfolios of a larger scale and budget, and more complex and/or sensitive nature.

RESPONSIBILITIES:

• Provides strategic guidance and leadership in support of municipal initiatives, ensuring standards for planning, support, and execution are met.
• Provides regular reporting and updates to senior leaders, analyzing information from a variety of sources and presenting in a concise manner.
• Facilitates meetings and conducts reviews to ensure objectives are met.
• A critical thinker, the incumbent is expected to identify emerging issues, recommend effective responses, share complex information in an accessible and understandable manner, as well as assist with overall project management and service delivery.
• Manages complex issues that may include political consideration.
• Works collaboratively with other departments and community partners, providing advice that is consistent, innovative, and strategic.
• Organizes and chairs meetings with internal and external parties. Recognizes opportunities to meet municipal objectives through partnerships with internal and external collaborators.
• Ensures interested parties receive timely, professional, and comprehensive information on emerging issues.
• Anticipates and responds to issues and shares pertinent information in an effective manner while upholding confidentiality, displaying professionalism, and maintaining the values of the Municipality.
• Responsible for overall program delivery with direct involvement in daily operations and overall administration, the incumbent will work collaboratively to identify risks and opportunities across multiple projects/initiatives within the organization.
• Identifies and analyzes potential issues that may develop and recommends effective responses.
• Assists with the moderation, facilitation, and hosting of public events, such as community engagement sessions in collaboration with the other departments.
• Assists in the preparation and delivery of Council updates for assigned portfolio.
• Prepares briefing notes, presentations, and reports as required for Council and the Senior Leadership Team.
• This position may potentially be involved in confidential matters including committee participation, operational reviews, and business planning.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong analytical skills, with project management and strategic planning/implementation experience.
• Ability to take initiative and manage multiple projects simultaneously, including experience defining and tracking Key Performance Indicators (KPI).
• Innovative problem-solving skills, with the ability to maintain composure, diplomacy, and a positive outlook during periods of stress in a demanding work environment.
• Ability to oversee and provide guidance to staff, contractors, and consultants as required.
• Knowledge of local government operations, including policy development and decision-making processes.
• Knowledge of all facets of strategic planning, evaluations, and analysis; including reporting on metrics and outcomes.
• Ability to operate within a politically sensitive environment and deal with sensitive and confidential issues.
• Excellent interpersonal skills, with the ability to provide interdepartmental leadership and build relationships with diverse interest groups such as industry, government, Indigenous groups, and members of the public.
• Advanced written and verbal communication skills and the ability to effectively prepare and present in a variety of settings.
• Ability to respond effectively to rapidly changing situations, priorities, and simultaneous demands.
• High proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

EDUCATION AND EXPERIENCE:

• Technical degree or diploma related to project management or municipal infrastructure is required (i.e., Construction Management, Engineering, Environmental Sciences, or related discipline).
• A Professional Engineer (P.Eng.), Professional Licensee Engineering (P.L. (Eng.)), or Professional Technologist (P.Tech. (Eng.)) designation is required. Other professional designations through ASET may be considered.
• A Project Management Professional (PMP) and/or a Program Management Professional (PgMP) designation, or a willingness to obtain, is an asset.
• An equivalent combination of education and work experience may be considered.
• Five (5) years of experience with a degree or eight (8) years of experience with a diploma in delivering projects in a similar environment is required. Experience to include:
• Two (2) years of leadership experience. This includes leading projects and providing guidance and coaching to team members.
• Managing project(s) valued between $3M and $15M.
• A minimum of three (3) years managing an annual project portfolio valued between $10M and $30M.
• Experience working in a municipal environment with unionized and non-unionized employees is an asset.

OTHER REQUIREMENTS:

• Submission of a Criminal Record Check is required.
• A valid Class five (5) Operator's Licence is required as incumbent may be required to operate a personal or municipal vehicle for business use.
• Must be willing to work outside in all weather conditions.

SAFETY:

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible and accountable for knowing and working in accordance with the organization's Occupational Health and Safety Administrative Directive. As per section 2 of the Occupational Health and Safety Act, the incumbent shall ensure while in the employ of the Regional Municipality of Wood Buffalo the health and safety of employees, contractors and the public.