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Accountant

3 weeks ago

Hamilton, Ontario, Canada University of Rochester Full time US$23 - US$32

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

475 Alumni Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

200205 Student Activities-Stu Life

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$ $

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

The Accountant I is a full-time position working in the Department of Student Activities, a unit of the Office of the Dean of Students as well as the Department of Student Centers and Services, a unit of Student Life Operations. The position reports to the Manager of Finance & Administration.

The Accountant is responsible for all aspects of financial account management in these areas, including regular reconciliation of a student-run market (The Common Market) that includes ticket sale settlements and a Student Organization marketplace (The Shops @ Wilco). The ideal candidate will have knowledge of general accounting theories, techniques and practices, and the ability to work independently and with others to accomplish organizational goals. The candidate should have the ability to gather and analyze information and achieve logical conclusions in a timely way, the ability to think critically and independently, and to express ideas clearly to determine the department's financial strategy. A high level of attention to detail and working closely with students and staff is essential. As a member of Student Activities, this position will be an active participant on committees, attend departmental meetings, and assist with community-building programs.

ESSENTIAL FUNCTIONS

Accounting:

  • Reconciles and analyzes departmental ledger accounts to confirm completeness and accuracy of data; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures. Initiates corrective action or recommends solutions as necessary.
  • Recommends improvements, adaptation and changes in policy and procedures in the Student Activities accounting system.
  • Prepares budgets, analyses, and summaries as needed, including budgets for monthly Student Employment Team meetings. Makes recommendations for efficiencies and budgetary direction.

Department of Student Activities

  • Manages all financial aspects of a variety of budgetary accounts including operational, gift, endowment, and auxiliary. Creates processes for Budget Managers within the department to manage their appropriate pieces of the budget.
  • Custodian of Student Activities Petty cash fund, performing audits regularly to maintain compliance with University rules and regulations.
  • Meets regularly with Student Activities senior leadership to provide detailed analysis of accounts and recommend budget direction.
  • Oversees Student Activities accounts through the Students Association Appropriation Committee which include programs/events, student services such as the Common Market, ticket services, capital equipment, publications and copyrights, and conferences.  

The Common Market and Shops @ Wilco Reconciliation

  • Primary contact for Student Activities' credit card processor ) and responsible for troubleshooting issues as well as credit card authorizations and disputes.
  • Establish and reconcile cash bags for The Common Market and other Student Centers & Services, updating processes as needed.
  • Maintain and establish new relationships with external vendors that are critical to the success of the Market, including candy and snack vendors, ticket sale software, etc. 

Other Student Engagement & Student Life Accounts

  • Handles all financial transactions and creates processes to aid efficiency and assessment for recognized student organizations within the area of Student Life
  • Manages over thirty-five individual gift accounts and capital accounts for some recognized student organizations. Educates students, staff and alumni on all process and procedures.
  • Creates monthly balance statements to designated organizations with accounts, for distribution to a number of audiences including undergraduates and alumni.

Administrative

  • With oversight from the supervisor, assist with hiring students and approve payroll as needed,
  • Maintains confidentiality when processing HR related forms and consulting with Associate and Assistant Deans on personnel budgetary issues.
  • Stays up to date on current University systems, software and technology to enhance financial operations.
  • Participates in high-level departmental meetings.
  • Serves as back-up when necessary for other areas of the Student Activities Finance Team
  • Ad hoc tasks and projects as needed.

MINIMUM EDUCATION & EXPERIENCE

  • Bachelor's degree in accounting
  • At least one year of professional accounting experience or equivalent combination of education and experience
  • 3-5 years' experience, preferred

KNOWLEDGE, SKILLS AND ABILITIES

  • Proficiency with standard accounting procedures
  • Proficiency with Microsoft Office Suite/Excel
  • Experience with University Financial Systems, QuickBooks, URFinancials and URGEMS.
  • Excellent analytical, organizational, communication skills and attention to detail
  • Ability to work in a fast-paced environment within tight deadlines required
  • Previous experience supervising staff and student employees

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.