Project Release Coordinator

TORO ALUMINUM GROUP

Job Description
Position: Project Release Coordinator

Division: Comfab Aluminum

Location: 470 Edgeley

Date: May 2024

Reports to: Drafting and Realease Manager

Job Summary
As a Project Release Coordinator, you will be responsible for ensuring the smooth flow of materials to our production team and coordinating with vendors and suppliers (internal & external) to ensure timely deliveries. You will be responsible for conducting and/or checking material take-offs, requesting quotes, issuing purchase orders, and tracking material orders. Additionally, you will work closely with our drafting team, project managers, site superintendents, installers, and production teams to ensure coordination of material and delivery schedules. Your role will be critical in helping us maintain a robust and efficient supply chain to support our production process.

Major Responsibilities / Accountabilities

• Purchasing & production coordination (35%)
• Conduct optimization of material take-offs to generate material orders of aluminum stock length, metal panel sheets, and other SCW system components.
• Request quotes and issue POs to order project materials including glass, aluminum extrusions, metal panels, misc. metals, doors, and coordinate delivery.
• Enter material orders on ERP software.
• Assign tracking numbers and release work orders to production.
• Coordinate material lead times and ensure timely deliveries as per project schedules.
• Work with management to update project schedules, and track project progress.
• Shop drawings, fabrication release, and MTOs (25%)
• Provides a technical review of shop drawings and provides guidance to junior drafting staff.
• Participate in internal reviews for shop drawings.
• Check fabrication releases for accuracy, ensuring that all required info for production is available and correct.
• Create fabrication releases when required.
• Advise on project release breakdown in coordination with drafting, production, site super, and PM.
• Check material take-offs for accuracy, including finishes, quantities, components, sizes, glass make-ups, etc.
• Check site laser scan reports for accuracy, and cross check them against fabrication releases.
• Inventory (20%)
• Enter material quantities received and consumed in M1 ERP.
• Assist in generating monthly material valuation reports.
• Site & shipping coordination (10%)
• Coordinate material and delivery schedule with site super, installers, and production team.
• Coordinate with suppliers shipping project materials directly to project sites.
• Installation troubleshooting (10%)
• Investigate and troubleshoot issues that arises during installation including remakes due to errors, materials damaged on site, revisions requests from site.

Education
QUALIFICATIONS REQUIRED TO SUCCESSFULLY OPERATE IN THE ROLE

• Supply chain management related degree is an asset.
• Project management degree is an asset.

Experience

• Experience working for building envelope products manufacturer (especially Aluminum products) in a similar role (project release/breakdown, material procurement, production planning) is a must.

SKILLS / COMPETENCIES REQUIRED TO SUCCESSFULLY EXECUTE THE ABOVE RESPONSIBILITIES

• Understanding of stick-built curtain wall shop drawings
• Ability to create and check material take-offs.
• Production scheduling of multiple projects simultaneously.
• The successful candidate will have excellent communication and people skills.
• Strong attention to detail, and the ability to work effectively in a fast-paced environment.

Demonstrate Company Values

• Do what you say – act with integrity so our customers and internal partners trust us to deliver results
• Get it done – find solutions to ensure the job gets done right
• Be better every day – take pride and be passionate about improving our business, safety, and quality and strive to be the best
• Think big picture – think long-term, be strategic and have a vision. Your investment in our business, is critical to our success.
• Build strong relationships – value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.