Project Management Coordinator

2 days ago

Smithe Street Vancouver British Columbia Canada VB P Periphery Digital Careers Full time
About the Role We're looking for a highly organized, proactive, and detail-oriented Project Management Coordinator based in LATAM to support our Project Management team in delivering marketing campaigns efficiently and effectively. This part-time position is ideal for someone early in their career who thrives in a fast-paced environment, enjoys collaboration, and wants to grow within the digital marketing and production space. You'll play a key role in keeping projects on track by coordinating tasks, maintaining documentation, handling logistics, and supporting reporting. You will also be expected to leverage AI tools to enhance workflow speed, clarity, and overall team efficiency.What You'll DoProject Coordination & Collaboration
  • Support Project Managers in maintaining timelines, task assignments, and project documentation.
  • Organize internal documents, campaign assets, workback schedules, and create templates as needed.
  • Assist in building project plans and internal process documentation.
  • Support internal process-improvement initiatives and administrative projects.
  • Track tasks and team progress using ClickUp and other internal tools.
  • Schedule meetings, prepare agendas, take notes, and follow up on action items.
  • Maintain consistent communication with team members to support accountability.

Production & Execution Support
  • Assist Project Managers with digital, print, and out-of-home (OOH) production logistics.
  • Support influencer coordination and communication when needed.
  • Conduct initial quality checks on deliverables before client submission.
  • Assist with asset preparation, information gathering, and stakeholder briefings.
  • Keep documentation, project records, and time tracking accurate and up to date.

Reporting & Administrative Support
  • Help compile data and documentation for reporting.
  • Contribute to status reports, dashboards, and resource updates.
  • Ensure shared folders, naming conventions, and archived records are organized.

AI & Digital Fluency (Level 2 – AI-Enhanced) You will be expected to:
  • Use tools such as ChatGPT, Claude, ClickUp AI, and Google AI for meeting notes, timelines, task lists, and template creation.
  • Adopt AI tools to improve planning, documentation, and task setup.
  • Proactively explore new AI features to streamline repetitive tasks and share findings with the team.

What You Bring
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication.
  • Ability to work with cross-functional teams and manage multiple priorities.
  • Detail-oriented, adaptable, and proactive in solving problems.
  • Comfortable with digital tools and excited to learn AI-powered systems.
  • A collaborative, positive attitude with a willingness to support team needs.

Why You'll Love Working With Us
  • Part-time flexibility (25 hours/week).
  • Opportunity to grow within a supportive and dynamic team.
  • Hands-on involvement in diverse marketing campaigns.
  • A culture that values curiosity, teamwork, and continuous learning.
  • Professional experience with next-generation AI tools.

  • Project Coordinator

    2 weeks ago

    Vancouver, British Columbia, VB L, Canada ITC Construction Full time

    Ready to build your career? We want to hear from youAs a Project Coordinator at ITC Construction, you will be responsible for supporting the project team in planning, organizing, and overseeing various aspects of construction projects, from initial planning through to completion. The Project Coordinator will work closely with clients, subcontractors, and...

  • Estimator/project Manager

    1 week ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    Overview: This role is responsible for cost estimating and managing the full cycle of construction processes from initial meeting with clients to final occupancy. This includes organization of documents, communication with stakeholders, but not limited to accounting management, coordinating with the team, site meetings. 1. Review and evaluate cost...

  • Construction Project Coordinator

    1 week ago

    Vancouver, BC VC X, Canada CENTRAL WEST PROJECT MANAGEMENT INC. Full time

    Central West Project Management Inc. is seeking a dynamic and engaged Construction Project Coordinator to support our commercial tenant improvement (TI) projects. This role is ideal for someone with strong interpersonal skills who enjoys coordinating people, documents, and schedules in a fast-paced construction environment.You will work closely with Project...

  • Technical Project Manager

    2 weeks ago

    Vancouver, British Columbia, VCG, Canada D3 Security Management Systems Full time

    Technical Project ManagerLocation: Greater Vancouver area candidates onlyD3 Security is transforming SecOps with Morpheus, our AI-driven Autonomous Security Operations Center (ASOC) platform. Morpheus automates Tier 1–3 analyst work with unmatched precision, processing millions of alerts in real time and empowering security teams to respond faster and...

  • Autocad / Junior Project Coordinator

    1 week ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    **Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...

  • Autocad / Junior Project Coordinator

    2 weeks ago

    Vancouver, Canada Focus Project Management Ltd. Full time

    **Job Summary** AutoCad / Junior Project Coordinator **Responsibilities**: - Write and sent out Purchase Orders, Change Orders and Contracts - Draft drawings on AutoCAD - Communicate with trades and consultants - Attend site meetings and take meeting minutes - Work independently - Ability communication, well-organized and attention to detail - Understand...

  • Project Coordinator

    8 hours ago

    Vancouver, British Columbia, VYB, Canada Edge Construction Full time

    WHO WE AREEdge Construction was formed by a group of people who are passionate about construction. Over the past few years, members of our team have earned success for contributions to the tenant improvement, multi-family, and mixed-use markets across the Lower Mainland in BC.  We are proud of each and every project and strive to continue to deliver the...

  • AutoCad / Junior Project Coordinator

    11 hours ago

    Vancouver, British Columbia, Canada Focus Project Management Ltd. Full time

    Job SummaryAutoCad / Junior Project CoordinatorResponsibilities:Write and sent out Purchase Orders, Change Orders and ContractsDraft drawings on AutoCADCommunicate with trades and consultantsAttend site meetings and take meeting minutesWork independentlyAbility communication, well-organized and attention to detailUnderstand the construction sequenceAble to...

  • Project Manager

    4 days ago

    British Columbia, Canada Interior Health Authority Full time

    **Who are we looking for?** Interior Health is looking for a permanent full time Project Manager, Major Capital Projects to join our team! **The worksite location for this position is flexible and can be located anywhere within the Interior Health Region.** **How will you create an impact?** The Project Manager is responsible to facilitate and coordinate...

  • Project Coordinator

    4 weeks ago

    British Columbia (BC), Canada Torus Talent Full time

    Our client, a well-established civil construction firm with a strong reputation for delivering complex infrastructure and deep excavation projects, is seeking a Project Coordinator to join their team in Surrey, BC. This is a great opportunity for someone early in their construction career who is eager to learn and grow within a supportive, high-performing...