Procurement Specialist, Vendor Analytics

Title: Procurement Specialist, Vendor Analytics & Compliance (*15 months contract*)

Reports To: Senior Manager, Vendor Analytics & Compliance

Position Summary: The Procurement Specialist, Vendor Analytics & Compliance reports to the Senior Manager, Vendor Analytics & Compliance and is accountable for the onboarding of new vendors, item master maintenance, and maintaining CAPREIT's vendor compliance criteria.

Main responsibilities involve a wide variety of duties including, but not limited to the following: 

Responsibilities:

Vendor Onboarding:

• Acting point of contact for approved requests to add vendors through the Concierge or Yardi once live.
• Ensuring that the proper documentation (Vendor Information Package, Certificate of Insurance, Workers' Compensation Clearance Certificate, etc.) is received and entered under the Vendor Master Request form.
• Conducting reference and background checks on new suppliers.
• Profiling and identifying vendor's categories, sub-categories, and specialization based on vendor request, Procurement, and stakeholder (Ops and Ops Services) feedback.
• Work closely with Master Data Management (MDM) team to streamline Vendor Onboarding request process to creation of vendor in SAP or Yardi once live.
• Working with the Senior Manager, Vendor Analytics and Compliance to ensure all newly added vendors are included in the vendor roster and vendor search tool.
• Find efficiencies to streamline the vendor onboarding process.
• Adhere to KPI's on onboarding lead times.
• Assisting the Senior Manager, Vendor Analytics & Compliance in any tasks deemed necessary

Vendor Compliance:

• Assisting with the roll out and sustainment of a third-party risk management solution to assess vendors based on compliance criteria. This includes explaining the program requirements to internal and external stakeholders.
• Assist with campaigns to register contractors and manage manual workaround process for vendors approved as exempt from platform.
• Work closely with vendors to escalate non-compliance potentially leading to blocking vendors from work.
• Participate in meetings with successful third-party solution provider.
• Liaise with Compliance, EH&S, and Risk Management on vendor compliance requirements.
• Train Operations and Operations Services on viewing vendor profiles in platform to understand vendor compliance status.
• Work closely with Risk and Insurance to update the Vendor Risk Matrix as needed and request approval from Risk and Insurance team for exceptions to insurance requirements.
• Address audit concerns regarding vendor compliance.
• Maintain the Red Flag, Blacklist, Supplier Unfit dashboard and participate in the Vendor Performance Committee meetings

Item Catalogue & Data Management

• Ensure all new and old onboarded vendors have pricing and item association enabled.
• Assist the Recurring Contracts team on updating contract pricing.
• Manage ad-hoc price changes from Procurement personnel and Operations.
• Submit Item Master requests through the Concierge.
• Create new item codes
• Manage General ledger account codes for all items
• Communicate updates to prices and items to all end users.
• Maintain the Item Master dashboard.
• Conduct Vendor price analysis to identify areas for potential price reductions.
• Manage info records including:
  • Correct provincial jurisdiction (Plant & Company code)
  • Block/Remove items that are not applicable
  • Update item descriptions to increase clarity and ease of use.

Other

• Assist in any other procedure relating to Vendor Compliance, Onboarding process or vendor Offloading.
• Update relevant Vendor information with regards to services offered.
• Execute, determine, and conduct reportable vendor, item and category analytics.
• Present analysis and findings to management and internal/external stakeholders to communicate KPIs and recommendations.

Qualifications:

• College diploma or University degree in accounting, business, or a related field
• Two or more years of related procurement experience
• Certified Supply Chain Management Professional (SCMP) equivalent or in progress is an asset.
• Strong analytical, organizational, and problem-solving skills
• Superior attention to detail required.
• Strong interpersonal skills and the ability to perform well in a team environment.
• Ability to work under tight deadlines, multitask, and prioritize.
• Ability to communicate effectively, both oral and written, to all levels of the organization
• Must have strong working knowledge of Microsoft Excel, Word, PowerPoint
• Experience with SAP Material Master (MM) Module or a similar ERP system
• Bilingual (French) considered an asset.