Real Estate and Property Assistant

REAL ESTATE AND PROPERTY ASSISTANT
The City of Belleville, known as the 'Friendly City', is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada's oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our People & Corporate Services Department as a Real Estate and Property Assistant.

Position Type:
Temporary Full Time (2-year contract)

Number of Positions:
One (1)

Department:
People & Corporate Services Department

File Number:
SV25-154

Location:
183 Pinnacle Street

Hours:
35 hours per week; Monday to Friday, 8:30am to 4:30pm

Employee Group
: Non-Union

Salary: $64, $76,347.10 per year
Closing Date:
Monday, January 12, 2026 at 4:30 PM

PURPOSE AND SCOPE:
Reporting to the Manager of Realty and Property Services, the purpose of the Real Estate and Property Assistant is to support the Manager and the Corporation with the administration of City's municipal property portfolio as it relates to Affordable Housing, the acquisition and disposition of real municipal property and real property legal matters while exercising a high level of discretion and due diligence.

KEY RESPONSIBILITIES:
This position will:

• Investigate suitable properties that may meet the Affordable Housing criteria, considering factors like location, condition, and potential for redevelopment
• Populate and maintain a comprehensive electronic database of the City's real property information
• Conduct thorough assessment and legal review including title searches to confirm property ownership, clouds on title, easements, restrictive covenants, environmental concerns and potential liabilities of municipally owned real property
• Draft Agreements of Purchase and Sale, as well as any other required legal documents dealing with limited interest in land
• Provide administrative duties for the Real Estate and Property Department
• Receive and process all applications (including but not limited to: inquiries relating to land ownership and maintenance) from the general public and developers
• Maintain confidentiality and discretion when dealing with sensitive information
• Prepare and register all title corrections
• Prepare and register all by-laws
• Coordinate external consultants and service providers, including surveyors, appraisers and legal counsel.
• Create positive relationships with operations groups to promote real property interests such as acquisition, disposition, expropriate, easements, encroachments and risk management in all areas of the City in order to promote a risk aware culture including legal interests
• Collaborate with management and staff at all levels to identify and analyze key issues and assist in developing appropriate solutions
• Write reports, letters, memorandums about real property and affordable housing initiatives
• Prepare correspondence such as letters of demand, acknowledgements, inquiries, denials and memorandums to departments in reply to questions regarding real property and affordable housing initiatives
• Draft standard property-related reports correspondence, and recommendations to Council.
• Research and interpret deeds, agreements and plans as they relate to real property
• Maintain organized project and plan files; create and maintain spreadsheets and tracking tools to monitor projects and invoices.
• Review invoices, statements of adjustment and agreements for accuracy and payment
• Ensure all work is completed in compliance with AODA (Accessibility for Ontarians with Disabilities Act) standards to provide accessible and inclusive experiences for all individuals
• Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, and Indigenization, ensuring a commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work
• Other related duties as required or assigned

Note: the above duties and responsibilities are not to be construed as all-inclusive.
EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:

• Three (3) year Post-secondary diploma or certificate in Law Clerk, Property Appraisal, Business Administration
• Membership in the Institute of Law Clerks of Ontario
• Satisfactory Criminal Record Check ("CRC") prior to commencing work at the City of Belleville

Preferred Qualifications:

• Graduate Degree of a Post Secondary Law Clerk Program

WORK EXPERIENCE:
Required Qualifications:

• Minimum 3 years' work experience in legal capacity.
• Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
• Demonstrated customer service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
• Thorough knowledge of the principles, practices and theories of land closing practices, by-law registration and civil law
• Considerable time-management skills with the ability to prioritize workload and meet deadlines, and ability to deal with multiple demands
• Proven written communication skills with attention to detail and accuracy
• Demonstrated organizational and administrative skills with the ability to work independently and in a team environment
• Ability to demonstrate initiative consistently with commitment to quality improvement, sharing processing improvements with management
• Demonstrated proficiency with property and land management systems such as Teraview, Teranet, and the Ontario Land Registry, as well as Microsoft office suite, internet research tools, and related software applications

Preferred Qualifications:

• Experience working in a municipal or public sector environment, with knowledge of municipal procedures, policies, and reporting requirements
• Experience in a Law Office or legal environment, preferably with exposure to real estate, property transactions, or municipal legal matters
• Working knowledge of relevant legislation, regulations and standards including the Municipal Act, Planning Act, Land Titles Act, and Expropriations Act

WHAT'S IN IT FOR YOU:

• Competitive market salary
• Optional Enrollment in the OMERS Pension Plan
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer

HOW TO APPLY:

We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant's responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver's abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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