Payroll and HRIS Administrator

2 days ago

Saskatoon, Saskatchewan, Canada YMCA of Saskatoon Full time


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Payroll and HRIS Administrator





About the YMCA of Saskatoon

The YMCA of Saskatoon is a charitable, community-based organization committed to building healthy communities through programs that promote personal growth, social responsibility, and connection. Serving individuals and families across Saskatoon and surrounding areas, the YMCA provides a wide range of services including childcare, health and fitness, aquatics, camps, and family programs.

As an employer, the YMCA of Saskatoon offers a supportive, inclusive, and mission-driven workplace where staff are valued for their contributions and encouraged to grow both personally and professionally.

Position Summary

The Payroll and HRIS Administrator is responsible for ensuring accurate and timely payroll processing, administering group benefits and the pension plan, and maintaining employee data within the Human Resources Information System (HRIS).

This position requires strong attention to detail, discretion, sound numerical judgment, and comfort working with payroll accuracy in a complex non-profit environment. The YMCA of Saskatoon is willing to train the right candidate. The right candidate demonstrates curiosity, accountability, and the judgment to pause, verify, and ask questions before payroll is finalized.

Key Responsibilities
Payroll Administration

  • Process bi-weekly payroll for all employees, ensuring accuracy, completeness, and compliance with organizational policies and legislative requirements.

  • Review, validate, and maintain accurate payroll records, including earnings, deductions, and adjustments.

  • Prepare and support Records of Employment (ROEs), T4s, and other required payroll documentation in accordance with timelines and regulatory requirements.

  • Identify and escalate payroll discrepancies or uncertainties before payroll is finalized.

  • Respond to employee inquiries related to pay statements, leave balances, and tax forms.

Benefits and Pension Administration

  • Coordinate group benefits enrolments, changes, and terminations.

  • Support employees with benefit and pension inquiries in a professional and timely manner.

  • Maintain accurate benefits and pension data within the HRIS.

  • Assist with tracking eligibility and contribution records for the pension plan.

HRIS and Employee Lifecycle Support

  • Set up new employees in the HRIS and assign relevant onboarding checklists.

  • Monitor and follow up on completion of onboarding documentation.

  • Maintain accurate and up-to-date employee records (e.g., job changes, leaves, terminations).

  • Support offboarding processes and prepare required payroll and HR documentation.

  • Ensure confidentiality and data integrity at all times.

Qualifications

  • Diploma or certificate in Payroll, Human Resources, or a related field (or currently enrolled in such a program).

  • 1–2 years of experience in payroll or HR administration; equivalent combinations of education and experience will be considered.

  • Interest in developing expertise in Canadian payroll, benefits, and pension administration.

  • Familiarity with HRIS and payroll systems (e.g., Payworks) is an asset; training will be provided.

  • PCP certification (or in progress) is an asset.

  • Strong attention to detail, organization, and confidentiality.

  • Eagerness to learn, take initiative, and contribute to process improvements.

Skills and Competencies

  • Excellent accuracy and attention to detail.

  • Strong organizational and time-management skills.

  • Professionalism in handling confidential and sensitive information.

  • Clear and respectful communication skills.

  • Strong customer-service orientation and problem-solving ability.

Working Conditions

  • Standard business hours.

  • Office-based environment with regular computer use and interaction with staff across departments.

Please visit our careers page to see more job opportunities

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