Purchaser

8 hours ago

Markham, Ontario, Canada Naan and Kabob Full time

The Commissary Purchaser & Accounting Coordinator is responsible for sourcing, purchasing, receiving, and financially tracking all food, packaging, and operational supplies for the commissary kitchen. This role ensures cost control, accurate financial records and uninterrupted production while supporting scalable systems for multi-location and franchise operations.

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Key Responsibilities

Purchasing & Vendor Management

  • Source and purchase all raw materials including halal meats, produce, spices, packaging, and supplies
  • Maintain approved vendor lists and pricing agreements
  • Obtain quotes, compare pricing, and negotiate costs and payment terms
  • Maintain backup suppliers to reduce operational risk

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Inventory & Cost Control

  • Forecast purchasing needs based on production schedules
  • Monitor inventory levels to prevent shortages, overstocking, and waste
  • Track price changes and notify management of significant increases
  • Support food cost analysis and margin control
  • Ensure FIFO and proper storage practices
  • Update inventory records based on received quantities
  • Track price changes and cost variances versus contracts or historical pricing
  • Support food cost analysis, yield tracking, and waste reporting
  • Monitor inventory valuation and assist with monthly counts and adjustments

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Receiving, Quality & Documentation

  • Verify deliveries against purchase orders (quantity, weight, quality, specifications)
  • Inspect meat quality (freshness, fat percentage, cut size, marination specs if applicable)
  • Reject or report non-compliant products
  • Maintain delivery records, halal certificates, and product documentation

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Accounting & Financial Responsibilities

  • Create and manage purchase orders in accordance with company approval limits
  • Match invoices to purchase orders and delivery receipts (3-way matching)
  • Review invoices for pricing accuracy, quantity, taxes, and vendor terms
  • Code invoices correctly to appropriate GL accounts (food, meat, packaging, supplies, etc.)
  • Submit invoices for approval and ensure timely payment to vendors
  • Track vendor credits, returns, and discrepancies
  • Assist with weekly and monthly cost reporting
  • Support month-end closing by providing purchasing and inventory data
  • Maintain organized purchasing and AP records for audits and inspections

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Systems, Reporting & Franchise Readiness

  • Maintain accurate purchasing, inventory, and cost records
  • Prepare weekly purchasing summaries and variance reports
  • Support standardized product specifications for outsourced or licensed manufacturers

Qualifications & Skills

Required

  • Experience in food purchasing and basic accounting
  • Strong understanding of food costing and inventory control
  • Attention to detail and accuracy in financial documentation
  • Proficiency in Excel and accounting or purchasing software
  • Strong organizational and communication skills

Preferred

  • Experience in commissary kitchens or food manufacturing
  • Familiarity with accounting systems (QuickBooks, Sage, Xero, or similar)
  • Understanding of GST/HST and vendor tax documentation (Canada)
  • Experience supporting multi-unit or franchise operations

Please reachout:

Job Type: Full-time

Pay: $40,000.00-$55,000.00 per year

Work Location: In person

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