Procurement Officer

About the position

The Procurement Officer oversees vendor management, procurement approvals, purchase order processing, delivery tracking, inventory coordination, and procurement documentation. This role works closely with the Finance, Clinical, and Lab teams to maintain a reliable and cost-effective supply chain.

Main Duties and Responsibilities

• Review and approve procurement order forms, ensuring requests align with budgets and organizational guidelines.
• Source new vendors, obtain quotations, and negotiate pricing, terms, and delivery conditions.
• Maintain accurate records of procurement decisions, vendor agreements, and approvals.
• Evaluate vendor performance regularly and recommend alternatives when required.
• Support financial planning and forecasting related to supplies and purchasing trends.
• Process and issue purchase orders for medical, lab, pharmacy, and operational supplies.
• Ensure complete and accurate purchasing documentation, including quotes, approvals, receipts, and packing slips.
• Communicate with internal teams to confirm supply requirements and reorder points.
• Track all orders, follow up on pending or delayed deliveries, and resolve discrepancies.
• Keep procurement files organized and audit-ready.
• Monitor inventory levels and collaborate with clinical and lab teams to prevent shortages or overstocking.
• Record goods received and ensure consistency between inventory logs and purchase order records.
• Assist in implementing or improving inventory tracking processes or systems.
• Work with Finance to reconcile invoices and address any pricing, quantity, or delivery variances.
• Ensure procurement activities comply with internal controls, budget policies, and healthcare standards.
• Prepare procurement summaries, cost analyses, and spending reports as needed.
• Identify opportunities to streamline procurement and purchasing workflows.
• Recommend improvements to enhance efficiency, accuracy, and cost savings.

Qualifications

• Bachelor's degree in Business, Supply Chain, Finance, or a related field preferred.
• 2–4 years of experience in procurement, purchasing, or supply chain; healthcare experience is an asset.
• Strong understanding of procurement cycles, budget adherence, vendor management, and inventory coordination.
• Proficiency in Microsoft Office (Excel, Word) and ERP or inventory systems.
• Excellent communication, negotiation, and organizational skills.
• Ability to manage multiple priorities and work independently in a fast-paced clinical environment.

What We Offer:

• You get to co-author the next chapter in Anova's success story
• You will be an integral part of a substantial growth story as a valuable executive leadership team member for the leading fertility clinic in Canada.
• A supportive and collaborative work environment where your contributions are highly valued
• Enjoy a fast-paced, high-energy work environment where no two days are the same
• Competitive compensation package, including bonus structure and access to benefits
• Onsite parking and transit oriented, convenient GTA location
• Paid time off
• Career development opportunities for learning, and development
• Company culture events and team building
• You would work alongside a visionary CEO and CGO and a highly visible company with a professionally led, collaborative environment, and top-tier executive team
• Become part of an award-winning, influential team that improves access to care, are leaders in inclusivity and that give back to community
• Have an opportunity to grow your professional profile
• Work in a stunning, modern office, conveniently located in Yonge & Sheppard surrounded by amenities
• Wellness and Reward Perks
• An exciting and fast-paced work environment that encourages professional growth

Profile

• Detail-oriented and accurate
• ensuring precise documentation, order tracking, and inventory management.
• Highly organized
• able to manage multiple vendors, requests, and deadlines efficiently.
• Strong communicator
• coordinating clearly with internal teams and external suppliers.
• Proactive problem-solver -
  able to anticipate needs and resolve issues before they impact operations.
• Skilled in vendor relations
• including negotiating pricing, terms, and delivery schedules.
• Tech-proficient
• comfortable working with Excel, ERP systems, and digital procurement tools.
• Reliable and accountable
• consistently meeting deadlines and maintaining integrity in all procurement activities.

How to apply

If you are eager to grow within a company, be part of an award-wining team, and believe you are the right fit, please submit your CV to While we appreciate your interest, only qualified applicants who are being considered will be contacted. Job Type: Full-time, On Site

Salary: $60,000 - $75,000