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Payroll Specialist

4 days ago

Toronto, Ontario, Canada Norr Full time
The Payroll Specialist is responsible for managing the full-cycle payroll process and overseeing day-to-day payroll activities in Canada. They ensure the payroll is accurate, timely and compliant with federal and provincial payroll legislation, company policies and best practices.
 Duties and Responsibilities

Administers, verifies, and commits semi-monthly payroll including any required adjustments
Reviews and approves employee payroll form submissions, including direct deposit details and tax withholding elections
Ensures payroll reflects changes in employee profiles, including updates to tax obligations and benefit eligibility
Reviews employee retirement savings contribution elections and uploads contribution reports to the retirement plan administrator
Audits, corrects and posts weekly timesheets and expense reports in the accounting system
Imports time sheets and expenses into payroll; ensures all payments, (e.g. overtime), comply with regional labour laws and company pay policy
Runs and reconciles weekly benefit accruals after regional timesheets have been posted
Processes other payroll transactions, including off-cycle adjustments, wage garnishments, taxes withholdings and government remittances.
Manages and reconciles Workers' Compensation payments and audits for each applicable region
Performs quarterly payroll reconciliations, including taxes and adjustments, in preparation for year-end reporting.
Reviews and commits year-end documents; audits employee regional tax forms (e.g., T4) for accuracy
Annually, in January, sets up the semi-monthly payroll processing calendar in Dayforce
Publishes the annual timesheet and expense report schedule to the company intranet
Processes end-of-employment payments and documentation (e.g., ROE) in compliance with applicable legislation
Ensures payroll practices comply with all applicable regional and local regulations, as well as internal company policies
Monitors and evaluates changes in regional and local legislation, ensuring timely and accurate implementation into payroll processes
Identifies opportunities to improve payroll processes and recommends and implements enhancements to increase accuracy, efficiency, and compliance
Generates payroll reports and conducts audits to ensure payroll accuracy
Prepares and submits required payroll reports to government agencies in a timely manner
Completes year-end payroll reconciliations to meet all legislative and regulatory requirements
Coordinates responses and documentation for internal and external payroll audits, ensuring timely and accurate information delivery
Maintains strict confidentiality of employee records and ensures that all sensitive payroll data is only securely stored within the designated payroll system
Acts as the primary point of contact for employees and external payroll-related inquiries
Conducts payroll onboarding for all new hires, ensuring accurate data entry and compliance with payroll procedures.
Communicates payroll-related information to employees, government entities, and financial institutions in compliance with company policies and regulatory requirements

 Required Skills

Have successfully completed relevant post-secondary education
Proficiency in Dayforce payroll software and in Microsoft Office, particularly Excel is required. Familiarity with Vantagepoint is an asset
Detail oriented
Strong understanding of federal and provincial payroll legislation and year-end processing
Registration with a relevant professional payroll association is required

Required Experience

Experience in Dayforce payroll software
7-10 years of payroll experience in the professional services industry and/or experience in processing semi-monthly payroll