Current jobs related to HR Coordinator - Vancouver, British Columbia - University of British Columbia
-
Medical Affairs Coordinator
5 days ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $29 - $38Salary DetailsThe salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr.Job SummaryCome work as a Medical Affairs Coordinator with Vancouver Coastal Health (VCH)Vancouver Coastal Health is looking for Medical Affairs Coordinator to join the Medical Affairs Administration team. Apply today to join our teamAs a Medical Affairs Coordinator with...
-
Relational Security Coordinator
5 days ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $38 - $55Salary DetailsThe salary range for this position is CAD $38.13/Hr. - CAD $54.82/Hr.Job SummaryCome work as a Relational Security Coordinator with Vancouver Coastal Health (VCH)Vancouver Coastal Health is looking for a Relational Security Coordinator to join the Protection Services team. Apply today to join our teamAs a Relational Security Coordinator with...
-
Coordinator, Visual Field Technician 3
2 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeSalary DetailsThe salary range for this position is CAD $34.69/Hr. - CAD $34.69/Hr.Job SummaryCome work as a Coordinator, Visual Field Technician 3 with Vancouver Coastal Health (VCH)Vancouver Coastal Health (VCH) is looking for a Coordinator, Visual Field Technician 3 to join the team at Vancouver General Hospital in Vancouver, BC. Apply today to join our...
-
Executive Assistant/Office Coordinator
5 days ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $32 - $46Salary DetailsThe salary range for this position is CAD $31.81/Hr. - CAD $45.72/Hr.Job SummaryCome work as an Executive Assistant/Office Coordinator with Vancouver Coastal Health (VCH)Reporting to the Vice President (VP) of Strategy, Innovation and Planetary Health, the Executive Assistant/ Office Coordinator provides confidential executive and...
-
Project Coordinator Co-op
5 days ago
Vancouver, British Columbia, Canada Sanctuary AI Full timeYour New Role and TeamSanctuary, a world leader in building physical AI for general purpose robots, is looking to hire a highly organized Project Coordinator Co-op / Intern for 8 months to support our growing portfolio of robotics projects. As we scale our work with partners, contractors, and internal teams across time zones, this role will be essential in...
-
Human Resources Analyst, Providence Research
5 days ago
Vancouver, British Columbia, Canada Providence Health Care Full timeSalaryThe salary range for this position is CAD $29.30/Hr. - CAD $38.45/Hr.SummaryAre you an HR professional who thrives in a fast‑paced, mission‑driven environment? Join Providence Research as a Human Resources Analyst, where your organizational skills and customer‑focused approach will directly support the people behind innovative health research....
-
Vancouver, British Columbia, Canada University of British Columbia Full time $8,305 - $12,952Staff - Non UnionJob CategoryM&P - Excluded M&PJob ProfileXMP - Human Resources, Level DJob TitleAssociate Director, Organizational Development & EngagementDepartmentLeadership | Talent and Organizational Development | Central Human ResourcesCompensation Range$8, $12,952.33 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base...
-
Scheduler - Home Support Service
5 days ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $29 - $31Salary DetailsThe salary range for this position is CAD $28.85/Hr. - CAD $30.53/Hr.Job SummaryCome work as a Scheduler with Vancouver Coastal Health (VCH)Vancouver Coastal Health is looking for a Scheduler to join the Home Support team in Vancouver, BC. Apply today to join our teamAs a Scheduler, Home Support Service; you will:Report to the Home Support...
-
Booking Clerk, Medical Imaging
5 days ago
Vancouver, British Columbia, Canada Providence Health Care Full timeSalaryThe salary range for this position is CAD $27.10/Hr. - CAD $27.10/Hr.SummaryJoin St. Paul's Medical Imaging Department and make a meaningful impact behind the scenes. This role is perfect for someone who thrives in a collaborative healthcare environment and enjoys supporting patients and clinical teams.As a Booking Clerk, you'll be at the heart of...
-
Rehabilitation Assistant
5 days ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $31Salary DetailsThe salary range for this position is CAD $30.96/Hr. - CAD $30.96/Hr.Job SummaryCome work as a Rehabilitation Assistant with Vancouver Coastal Health (VCH) Relocation Assistance may be available.Vancouver Coastal Health is looking for a Rehabilitation Assistant to join the Adult Rehabilitation team at Willow Pavilion, located on the Vancouver...
HR Coordinator
1 hour ago
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
February 15, 2027At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The HR Coordinator is responsible for coordinating Human Resources functions for students, staff and faculty in non-bargaining unit within the Departments of Biochemistry & Molecular Biology (BMB) and Cellular & Physiological Sciences (CPS). This role requires high-level service, strong communication skills, a positive attitude, comprehensive knowledge of human resources management, office routines, and University policies and procedures. The incumbent must have the ability to work in a fast-paced team environment
Organizational Status
Reports to the Director of Administration and works closely with the Assistant HR Manager on daily departmental HR operations. The incumbent will also interact regularly with faculty, staff, students within the departments, as well as staff in central Human Resources, Integrated Service Centre (ISC), Faculty of Medicine (FoM) Dean's Office, and Faculty Relations etc.
Work Performed
Responsible for full-cycle appointment and termination processes for all staff, students and non-bargaining faculty (e.g. postdoctoral fellow, research associate and visiting scholar) within the departments, including communicating with staff and faculty, preparing, processing and tracking staff, student and non-bargaining faculty appointments via Workday.
Advises faculty and staff on basic UBC HR policies and practices, including benefits eligibility, vacation and sick leave, termination, appointments, and reappointments.
Works with the Assistant HR Manager to develop job descriptions for staff and non-bargaining faculty, and post positions. Consults with UBC Compensation or Faculty Relations as needed.
Tracks Associate Faculty membership records and supports the Assistant HR Manager in processing new and renewal memberships.
Oversees vacation and sick days for staff in Workday, ensuring appropriate accruals and carryovers.
Coordinates recruitment activities, such as pre-screening candidates, scheduling interviews, communicating with candidates and assisting with preparing offer letters.
Works with the Assistant HR Manager to onboard new employees, including setting up their emails and arranging for appropriate training.
Maintains an efficient and accurate electronic filing system for all HR transactions and personnel and maintains HR procedures folder on the secured network.
Assists the Assistant HR Manager with HR-related projects, immigration processes and strategic HR operations for the departments.
Communicates with Payroll, central Human Resources, and FoM Dean's Office to help investigate and solve payroll and personnel discrepancies.
Prepares complex HR reports and analysis.
Provides administrative support to the Biochemistry Postdoctoral Scholar Program including updating a centralized database of all BMB Postdoctoral fellows; sending all communications, including reminders about upcoming deadlines; notifying the Committee Chair of all incoming and exiting Postdoctoral Researchers and missed deadlines; booking rooms for postdoc events; help with event setup, catering, etc.; attending committee meetings and taking minutes, as required.
Attends BMB EDI committee meetings and takes minutes.
Arranges department functions and special events such as scouting and booking venues, audio visual equipment and catering; prepares and distributes event announcements and ensures that preparations are completed.
Maintains and updates departmental phone directories and mailing lists.
Works with Executive Assistant in updating the departmental websites and managing social media during peak periods and absences.
Provides back up support during vacations and absences.
Performs other related duties as necessary.
Consequence of Error/Judgement
A high level of diplomacy, sound judgment, strong attention to detail and accuracy are required for handling confidential issues and data. Errors in judgment may result in conflicts, legal issues, financial consequences, operational inefficiencies, and delays and damage to the reputation of the departments.
Supervision Received
Works independently under general supervision of Director of Administration and Assistant HR Manager.
Supervision Given
Formally trains new staff on work procedures, and/or oversees work of students and/or temporary staff.
Minimum Qualifications
High School graduation, plus two year post secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Hands-on experience with Workday (HR functions) is strongly preferred.
Must have strong knowledge of best practices in human resources.
Ability to maintain accuracy and attention to detail.
Ability to work effectively on multiple tasks and priorities.
Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
Ability to effectively use MS Word, MS Excel and Outlook on PC at an intermediate level.
Ability to accurately create and maintain records.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to communicate effectively verbally and in writing.
Ability to perform work processing at 60 words per minute.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgement.
Ability to work effectively independently and in a team environment is essential.
Certificate or Degree in Human Resources Management considered a major asset.
Experience with WordPress is an asset.
