Administrative Assistant, Facilities

We're searching for an Administrative Assistant, Facilities. Are you searching for new possibilities?

Westland Insurance Group Ltd. has an exciting opportunity for an Administrative Assistant on our Facilities & Construction team. Are you looking for growth in your career, building a team, developing and mentoring staff? If so, we want to hear from you. We are looking for a career minded individual who is focused on expanding their management experience in a rapidly growing organization.

Expected Compensation: The expected hiring range for this role is $40,000 to $50,000 based on a 35-hour work week. Actual offered salary will depend on the successful candidate's qualifications and experience, as well as market conditions for the role, and internal equity.

Reason for Vacancy: This posting is to fill a current vacancy on our team

Westland is committed to continuous learning where employees can grow their potential and write the stories of their careers. Financial assistance is available for approved work-related training/development courses leading to certification, and programs that offer professional development, including seminars and conferences.

Discover what's possible, with Westland.

The Westland story is all about growth, and that means plenty of possibility for everyone on our team. Every day, Westland proves that building a great business means taking care of communities, clients, and each other with equal commitment. As we continue to open new doors, we're inviting amazing people like you to join us.

As an Administrative Assistant, Facilities you will be responsible for providing administrative support and assistance to the National Facilities & Construction team. You will support Westland's Facilities Manager with arranging service calls, identifying potential vendors, reviewing, and approving vendor invoices, data entry and organizing information in the database.

Interested in learning more?

Why you'll love Westland:

• An open, flexible and welcoming workplace
• Plenty of opportunities to grow and learn
• Autonomy to own your own success
• Total rewards program that takes care of your financial, physical, and mental health Amplifying Communities, a program to support causes that matter most to our employees and clients
• Amplifying Communities Program to support causes that matter most to our employees

Why we'll love You:

• Creative and natural problem-solver with a strong attention to detail and critical thinking skills
• Expert time manager, with exceptional organization skills and the ability to manage multiple priorities in a dynamic work environment
• High level of proficiency in MS Suite - Excel, Word, PowerPoint and Google Suite
• Experience in data professing/managing and consolidating large amounts of information via Excel and/or Smartsheet

Once here, you'll:

• Support branches across Canada as well as our corporate offices with a focus on Eastern provinces for their facilities/construction needs
• Contact and liaise between landlords and property managers to address repairs required while representing Westland through the process
• Assist in coordinating and recording preventative and cyclical maintenance such as mechanical, landscaping, snow removal, fire safety, etc.
• Coordinate and support branch access for installations or service calls
• Research and identify trades and suppliers in all regions we operate

As part of our commitment to transparency, we want to let you know that while our recruitment system includes AI capabilities, these are never used to screen, evaluate, or select candidates. The only AI functionality that Westland uses is for transcribing notes during candidate calls, and this occurs with your consent. These tools aren't used to make any hiring decisions throughout our recruitment process.

Want to get to know each other better? Send your resume our way.

You belong here

We strive to be much more than a great place to work. Here, you join a collective of incredibly vibrant, purpose driven, and open-minded people. Every day, Westland proves that building a great business means taking care of communities, clients, and each other with equal commitment. You will be supported and respected for who you are and for the voice you add to the conversation.

At Westland, you will feel the power of community. Westland Insurance Ltd. is an inclusive organization that values diversity in its workforce. We listen, champion equity and diversity, and create safe welcoming spaces where everyone has a voice and is free to be themselves. Westland Insurance Ltd. encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process.

If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email