Current jobs related to Administrative Assistant - Toronto, Ontario - Human Agency

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada Canada's National Ballet School Full time

    Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada's National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of...

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada Bigdeli Law PC Full time

    Job SummaryWe are a growing law firm seeking a full-time, in-person Administrative Assistant to support daily office operations and client communications.Responsibilities• Answer phone calls, emails, WhatsApp messages, website inquiries, and social media messages• Provide professional customer service to clients• Schedule appointments and manage...

  • Administrative Assistant

    7 days ago

    Toronto, Ontario, Canada Canaccord Genuity Group Inc. Full time

    Who we are:Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets. CG is driven by an unwavering commitment to build lasting client relationships – we achieve this by generating value for our individual, institutional,...

  • Assistant Business Services Administrator

    6 days ago

    Toronto, Ontario, Canada Colliers Project Leaders Full time

    OverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...

  • Administrative Coordinator

    7 days ago

    Toronto, Ontario, Canada The Salvation Army Canada and Bermuda Territory Full time $55,693 - $69,617

    Who We AreFor more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family...

  • Category administrator

    7 days ago

    Toronto, Ontario, Canada Groupe Adonis Inc. Full time

    :The incumbent coordinates and follows up on all activities related to marketing and pricing structures for the Adonis banner across various categories, depending on the department they work in. They are responsible for taking the necessary measures to achieve the company's sales and margin objectives.Key Responsibilities:• Responsible for data entry into...

  • Residential Development Administrator

    7 days ago

    Toronto, Ontario, Canada Broccolini Full time

    Residential Development Administrator – 12-Month Term Role, with Potential ExtensionBroccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration,...

  • Administrative Coordinator

    6 days ago

    Toronto, Ontario, Canada Financial Services Regulatory Authority (FSRA) Full time $30 - $35

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we're passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Assistant administratif

    5 days ago

    Toronto, Ontario, Canada PROMAN Canada Full time

    Nous recrutons un(e) Assistant(e) administratif à Etobicoke.Nous recherchons une personne bilingue.Le poste :Mettre à jour la planification et organiser les déplacements pour les équipes déployées sur place (réservation d'hôtels, vols et location de voitures, etc.)Créer et mettre à jour des documents administratifsAide pour les comptes...

  • Application Administrator

    6 days ago

    Toronto, Ontario, Canada Docebo Full time

    Artificial Intelligence. Actual Impact.At Docebo, AI isn't just a buzzword - it's how we help teams move faster, perform better, and focus on the work that actually matters. Our learning platform is built with smart, time-saving tools that personalize training, cut the busywork, and make learning feel like less of a chore (and more of a superpower).We're...

Administrative Assistant

1 hour ago

Toronto, Ontario, Canada Human Agency Full time

Location:
Remote (Toronto, Canada)

Department:
Administration and Finance

Employment Type:
Independent Contractor

About Us
We're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our mission is to empower people with the tools, expertise, and human-centered AI strategies that unlock opportunity and impact.

Our team of creators, builders, and investors specializes in marketing, technology, artificial intelligence, and business—so people with big ideas can expand their agency and live lives they find meaningful.

We partner with organizations of all sizes to explore, design, and implement AI strategies that are secure, scalable, and human-centered. From advisory and tooling to implementation and education, we meet clients where they are and help them integrate AI in ways that align with their mission and values.

At Human Agency, we believe AI should amplify human potential—not replace it. Our goal is to empower teams to work smarter, move faster, and unlock new possibilities through thoughtful, responsible innovation.

Role Overview
The
Administrative Assistant
provides high-trust support across executive priorities, recruiting, and day-to-day operations, with additional support for core finance workflows. You'll work closely with the Finance & Administration Director as your primary point of collaboration and provide support to other executives and department directors as needed.

This is an international independent contractor role, open to candidates based in Canada to better align with U.S. time zones and operational needs. You will be engaged as an independent contractor and not as an employee of Human Agency. As such, you will be responsible for managing your own taxes, benefits, and compliance with local regulations. This engagement does not create an employer-employee relationship under U.S. or Canadian law.

Responsibilities
Executive Support

  • Provide day-to-day administrative and executive support to the Finance & Admin Director, CEO, and Founder, including calendar management, scheduling, meeting coordination, and travel.
  • Coordinate complex scheduling across multiple stakeholders and time zones; proactively resolve conflicts and protect focus time.
  • Prepare agendas, briefing materials, and meeting notes; track action items and follow-ups to completion.
  • Draft, format, and polish internal and external communications, documents, and presentations as needed.
  • Maintain organized, secure digital filing systems for leadership materials, contracts, and internal documentation.
  • Provide administrative and coordination support to other executives and department directors on an as-needed basis.

Recruiting Support

  • Coordinate interview logistics end-to-end: scheduling, confirmations, panel coordination, rescheduling, and timely candidate updates.
  • Serve as a candidate-facing point of contact, ensuring clear, responsive communication and a strong candidate experience.
  • Maintain recruiting trackers and documentation (pipelines, interview plans, scorecards, decision notes, process checklists).
  • Support job posting logistics and intake coordination; help keep hiring workflows moving from open role to offer.
  • Assist with onboarding readiness for new hires and contractors (document collection, first-week scheduling, basic access coordination).

Operations Support

  • Keep day-to-day operational workflows moving by coordinating stakeholders, tracking deadlines, and ensuring follow-through.
  • Organize and maintain internal documentation, templates, and lightweight SOPs to improve consistency and reduce friction.
  • Support contractor and vendor onboarding by collecting required documentation and ensuring records are complete and current.
  • Assist with onboarding and offboarding processes for employees and contractors; maintain HR and compliance records.
  • Provide administrative support for HR workflows, including benefits documentation support and policy update coordination.
  • Support special projects and other operational tasks assigned by the Finance & Admin Director.

Bookkeeping & Finance Support

  • Prepare invoices and support accounts receivable tracking and follow-up.
  • Assist with vendor payments and reimbursements; collect and organize required backup documentation.
  • Review employee timesheets and expense submissions for accuracy and completeness.
  • Categorize bank feed transactions and support reconciliations in QuickBooks Online (QBO).
  • Maintain organized financial records to support month-end close and audit readiness.
  • Assist with budget tracking and basic financial reporting as needed.

Qualifications

  • Experience in administrative support, executive assistance, recruiting coordination, operations, and/or finance support roles.
  • Strong organizational and multitasking skills with excellent attention to detail and follow-through.
  • High discretion and comfort handling confidential information.
  • Clear, professional communication skills in English (Spanish or French a bonus).
  • Comfort working across time zones in a remote-first environment.
  • Proficiency in Google Workspace (Docs, Sheets, Drive) and other productivity tools.
  • Proficiency with QuickBooks Online (QBO) or similar accounting software is a plus.
  • Experience with HR processes, compliance, or people operations is a plus.

Compensation
This role offers a competitive base compensation aligned with experience and local market rates. Total compensation will reflect skills, qualifications, and performance.

Why Join Human Agency
At Human Agency, we're building something different — a team of thinkers, builders, and change-makers who believe in the power of purpose-driven work. You'll gain exposure to finance, HR, and operations, with room to grow as our company expands. You'll have the autonomy to lead in your area, the resources to succeed, and the opportunity to shape how we scale responsibly.

Equal Opportunity Commitment
Human Agency is proud to be an Equal Opportunity Employer. We value diverse backgrounds, perspectives, and experiences and strive to build an inclusive culture where everyone feels welcomed and empowered.