Administrative Assistant

Requisition ID: ​395255

Position Number: A231

Posting End Date: January 13, 2026

Employer: ​Southern Health-Santé Sud​

Site: ​To be determined​

Union: ​Non Union​

Department/Unit: ​Acute Care​

Work Location: Acute Community Hospitals 

City: ​​To be determined 

Hiring Status: Permanent

FTE: ​0.80​

Employment arrangement: ​In Person​

Daily hours worked: ​7.75

Anticipated shift: ​Days​

Annual base hours: ​2015​

Anticipated Start Date: ​01/26/2026

Salary:  ​To be determined

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you and your family.

Reporting to the Director Health Services and/or Manager Health Services - Acute Care, the Administrative Assistant is responsible for providing administrative duties to develop, organize and maintain databases within the portfolio.

This includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

• Minimum two (2) years directly-related administrative experience or equivalent.

• Grade twelve (12) education or equivalent.
• Graduate of a recognized Administrative Assistant Program or equivalent.

Not Applicable

• Proficiency in Microsoft Office Applications and Outlook/Email.
• Knowledge of Health Care collective agreements would be an asset.
• Demonstrated keyboarding speed of 55 words per minute.
• Demonstrated ability to problem-solve, dealing with inquiries, concerns and or/occurrences.
• Demonstrated ability to effectively manage workload by establishing priorities.
• Demonstrated knowledge of customer service concepts and practices.
• Demonstrated effective oral and written communication skills.
• Demonstrated strong interpersonal and effective organizational skills.
• Demonstrated ability to work in a team environment along with ability to work independently with minimal supervision in a multi-tasking environment.
• Demonstrated ability to learn and adapt to new computerized programs.
• Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
• Proficiency of both official languages is essential for target and designated bilingual positions.
• Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
• Good work attendance record.

• Demonstrated ability to meet the physical and mental demands of the job.
• No hazardous or significantly unpleasant conditions.
• May work occasionally evenings and weekends as necessary.
• Will be required to travel to other regional facilities as the position duties may require.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. 

Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance.

Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud's FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position.

Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.