Accounts Receivable Specialist

About XNRGY Climate Systems

XNRGY Climate Systems is a North American leader in the sustainable design and advanced manufacturing of custom air‑handling systems. Through innovation, research, and energy development, XNRGY actively contributes to reducing carbon footprint.

We are currently seeking an Accounts Receivable Specialist to join our team in St‑Hubert. Reporting to the Corporate Controller, this role will support the Finance leadership team and play a critical part in cash generation and the Order‑to‑Cash cycle in a fast‑growing environment.

Role Overview

Reporting to the Commercial Controller, the Accounts Receivable Specialist is responsible for the operational execution of the billing‑to‑cash cycle, customer account management, and ensuring the quality and reliability of commercial and accounting data within the ERP. This role is key to cash collection, DSO reduction, customer dispute management, and strengthening AR data integrity, working closely with Sales, Project, Operations, and Finance teams.

Position Objective
Ensure accurate and timely customer invoicing, accelerate cash collection, reduce customer disputes, and contribute to the implementation of a robust and scalable Order‑to‑Cash process within a high‑growth environment.

Key Responsibilities :
Customer Billing
Prepare, issue, and post customer invoices based on contracts, purchase orders, deliveries, and project milestones
Manage deposit invoices, progress billing, final invoices, and credit notes
Ensure alignment between contracts, sales orders, pricing, quantities, payment terms, and invoicing
Apply sales taxes correctly (Canada / USA), including exemptions and required certificates
Send invoices to customers and maintain strong customer relationships

Cash Collection & Payment Follow‑Up
Monitor daily customer cash receipts
Perform customer follow‑ups (emails, calls) according to defined timelines
Track payment promises and proactively anticipate delays
Escalate significant delays and customer risk to the Commercial Controller
Contribute to DSO reduction and improved cash‑in performance

Customer Dispute Management
Identify, record, and monitor customer disputes (pricing, scope, deliveries, documentation)
Coordinate dispute resolution with Sales, Projects, Operations, and Finance teams
Maintain structured tracking of open disputes and their cash impact
Ensure timely resolution to release blocked collections

Customer Data & ERP Management
Create, maintain, and update customer master data in the ERP
Manage billing addresses, payment terms, and tax information
Ensure data quality, consistency, and integrity
Comply with internal controls related to customer data creation and changes

Reporting & Month‑End Close
Prepare AR reports: aging, DSO, cash‑in, disputes, customer deposits
Support month‑end close activities (billing cut‑off, reconciliations, balance explanations)
Provide analyses and documentation requested by Finance and Management

Continuous Improvement & Tools
Contribute to the improvement and standardization of AR and Order‑to‑Cash processes
Participate in billing, cash application, and collection automation initiatives
Collaborate with ERP / IT teams to optimize workflows and controls

Technical Skills & Experience
2 to 5 years of experience in Accounts Receivable or customer accounting
Strong understanding of billing, cash collection, and dispute management processes
Experience with ERP systems (Epicor, SAP, Business Central 365, Oracle, NetSuite, or equivalent)
Knowledge of Canadian and U.S. sales taxes (asset)
Strong Excel and reporting tool skills
Professional proficiency in French and English required

Behavioral Competencies
Strong attention to detail and operational reliability
Cash‑focused mindset and respect for deadlines
Strong communication skills and ability to work cross‑functionally
Structured, process‑oriented, and continuous‑improvement mindset
Ability to thrive in a fast‑paced, transforming environment

Why Join XNRGY?
Competitive salary
Medical and dental insurance 100% paid by the employer
Employee Assistance Program
Telemedicine
Hybrid work flexibility
Dynamic and collaborative team open to change and innovation
Modern offices on Montreal's South Shore
Fast‑growing environment with a recognized entrepreneurial spirit
Inclusive workplace that promotes diversity
Career growth opportunities with a strong focus on internal promotion
Free parking and electric vehicle charging stations

Language Requirements
XNRGY Climate Systems ULC is headquartered in St‑Hubert and operates across North America.
Professional proficiency in French is required for employees based in Montreal.
Professional proficiency in English is important to collaborate with teams in the United States and internationally.

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