Property Administrator

Who we are:

Canderel is a top real estate company known for its expertise in commercial, residential, and investment partnerships. We excel in delivering innovative solutions and outstanding value across all areas of real estate. Dedicated to creating vibrant, sustainable communities, we enhance the lives of residents, tenants, and partners through creative thinking and exceptional execution. Committed to diversity and inclusion, we actively welcome applications from individuals of all backgrounds, including those from BIPOC (Black, Indigenous, and People of Color) and LGBTQ+ communities.

Reporting to: Senior Property Manager

Summary:

As a Property Administrator, you will play a vital role in supporting the smooth and efficient operation of our diverse portfolio of properties. You will be responsible for a wide range of administrative tasks and will work closely with property managers, tenants, and other stakeholders to ensure an exceptional experience. By joining our team, you will contribute to our mission of creating inclusive spaces where everyone feels valued and respected.

Responsibilities:

• Deliver excellent service to customers through integrity, respect and being results-oriented;
• Assist in preparing rental notices and invoices on a timely basis (including step rents, free rents, etc.);
• Review lease summaries and rent roll for accuracy;
• Liaise with Lease Administrator to ensure charges for fixturing period are billed accordingly (utilities and cleaning);
• Responsible for the preparation of accounts receivable (collection of rent and additional billings);
• Determine which receivable accounts require reconciliation to collect arrears;
• Obtain monthly and annual gross sales from tenants, update reports and arrange billing for % rent;
• Review of monthly YARDI control reports to identify problems and take corrective action. (Tenant Rent Rolls, Billing Generation, EFT, Aged Delinquency);
• Review A/R for outstanding arrears, prepare accounts receivable commentary for internal review and monthly report;
• Coordination of year-end recoveries and tax escalations with direction from PM and Accountant;
• Provide Accountant or PM relevant lease sections related to Tenant rents, leasing costs;
• Coding and processing of all supplier invoices;
• Deposit rent cheques and post deposits in YARDI;
• Complete utility spreadsheets for billings and accruals;
• Prepare monthly accruals;
• Assist with preparation of monthly reports (variance analysis, A/R comments and other miscellaneous documents);
• Assist with budget preparation as requested;
• Prepare letters and general correspondence;
• Track supplier invoices to match with tenant billings for additional services;

Qualifications & Competencies

• Experience in Property Administrative role preferred;
• Excellent knowledge of Microsoft Office;
• Working knowledge of YARDI accounting systems is an advantage;
• Customer oriented/customer focused;
• Excellent written and verbal communication skills;
• Supports teamwork environment with positive and professional attitude;
• Goes the "extra mile" to understand and respond to customer needs;
• Flexibility to changing work conditions including interruptions and multi-tasking ability;
• Ability to work independently and under pressure, deal with deadlines.
• This role is a critical collaborator and requires full-time office presence.

Canderel is an equal opportunity employer. We believe a diverse and inclusive workforce drives innovation and makes our company stronger. We are committed to fostering a safe and positive environment that respects people's dignity, ideas and beliefs. We are pleased to consider all qualified applicants to join our team as we continue to grow and build a strong and varied workforce reflective of today's diverse world.