Current jobs related to Medical Secretary, Obstetrics and Gynaecology - Toronto, Ontario - Mount Sinai Hospital (Toronto), Sinai Health

  • Medical Secretary, Obstetrics and Gynaecology

    4 days ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time

    The Medical Secretary plays a pivotal role in supporting the Reproductive Endocrinology and Infertility (REI) Division at Mount Sinai Fertility's Vaughan site. As the first point of contact for patients and a key partner to physicians, you will ensure seamless coordination of clinical, administrative, and academic activities. This position requires sound...

  • Administrative Assistant, Obstetrics

    2 days ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time

    This is a Temporary Full Time assignment for up to approximately twelve (12) months.Sinai Health is looking for an experienced administrative professional to provide administrative support to the Department of Obstetrics & Gynaecology at our Mount Sinai Hospital Campus. In this role, you will be expected to exercise sound judgment and independence while...

  • Medical Secretary

    6 days ago

    Toronto, Ontario, Canada Mental Health Clinic Full time

    Job SummaryWe are seeking a dedicated and highly organized Medical Secretary ( knows how to work with Oscar EMR) to join our clinic. The job is part time, work from home. We need someone with experience with Oscar EMR and RingCentral for scheduling, referral management, addressing patient's call and voice mails and perform secretary duties.Job Type:...

  • Obstetrician & Gynaecologist

    2 days ago

    Toronto, Ontario, Canada Acies IT Solutions Full time

    Locations: Oakville & Georgetown, OntarioJob Type: Full-Time or Part-TimeCompensation: OHIP-Funded (Fee-for-Service or APP)Schedule: Monday to Friday. Hours: 06:30AM – 02:30PM or 10:00AM – 06:00PMAbility to commute/relocate: Oakville and Georgetown, ON (reliably commute or plan to relocate before starting work - required).Responsibilities:Clinical...

  • Medical Secretary

    1 week ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time

    The Medical Secretary is an integral part of the busy, dynamic, and growing department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality...

  • Residency Program Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted: 12/03/2025Req ID: 46289Faculty/Division: Temerty Faculty of MedicineDepartment: Department of Obstetrics & GynaecologyCampus: St. George (Downtown Toronto)Position Number: Description:About us: Home to more than 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic...

  • Residency Program Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted: 12/03/2025Req ID: 46289Faculty/Division: Temerty Faculty of MedicineDepartment: Department of Obstetrics & GynaecologyCampus: St. George (Downtown Toronto)Position Number: Description:About us:Home to more than 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health...

  • Medical Office Secretary

    1 week ago

    Toronto, Ontario, Canada Chad Management Group Full time

     Medical office secretary for an orthopaedic surgeon in Brampton.Full-time position.Responsibilities include:-answering phone-greeting patients-booking appointments-booking surgeries-assist with billing-assist with other patient related issues/inquiries-familiarity with Accuro EMR an asset

  • Secretary, Medical

    1 week ago

    Toronto, Ontario, Canada Baycrest Full time

    Job DescriptionAmbulatory Serviceshas an opportunity for anMEDICAL SECRETARYAmbulatory ServicesDay Treatment CentrePosition Type:Temporary Full-time (approximately 12 months)Shift Type: Day (not weekends) (subject to change)Hourly Pay Rate:$ Posting Number:9395Union:SEIU ClericalDate Posted:November 11, 2025Internal Closing Date:November 20, 2025Job...

  • Medical Secretary

    2 weeks ago

    Toronto, Ontario, Canada Baycrest Full time

    Job DescriptionAmbulatory Serviceshas an opportunity for anMEDICAL SECRETARYAmbulatory ProgramsPosition Type:CasualShift Type:Varies, no Evenings or weekendsHourly Pay Rate: $ Bi-Weekly Hours:VariesPosting Number:9480Union:Non-UnionDate Posted:December 18, 2025Internal Closing Date:December 27, 2025Job Summary:Ambulatory Outpatient Programs has a opportunity...

Medical Secretary, Obstetrics and Gynaecology

2 weeks ago

Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time

Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.

The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine and Ontario Fetal Centre Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the program.

This position will be based at Mount Sinai Downtown site, and will be responsible for the following:

In This Role You Will

  • Provide all related secretarial and administrative duties (clinical & academic )
  • Co-ordinate meetings, maintain physician schedule
  • Intake patients into system and prepare patient record prior to patient visit
  • Prepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and supplies
  • Book patient's follow-up appointments as well as new patient referrals along with arranging interpreter if needed
  • Input O.R. booking request on-line; update OR/EOPS patient waiting list
  • Arrange CT scans, ultrasounds and all other requested tests ordered by physicians
  • Telephone & office reception (always exercising diplomacy & discretion)
  • Evaluation of daily faxes
  • Prepare invoicing and remittance reports; monthly EDT submission to MOH
  • Maintain and update physician's Web CV's, & teaching dossier
  • Prepare physician's annual Academic Activity Report & Merit Report
  • Type and submit research proposals to granting agencies, clinical papers & abstract submission for presentation and publication, manuscript submissions (typing and editing)
  • Obtains medical articles and references from library
  • Maintain databases for research purposes
  • Book student seminars and clinical clerks teachings with Medical Education Office; arrange observer status
  • Coordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange meetings for summer research students
  • Maintain CME credits
  • Create Medical/Legal, Patient related and Personal correspondence as required
  • Maintain High-Risk Schedule and Contact information (Microsoft Outlook) for access of all department personnel
  • Demonstrate strict adherence to all privacy guidelines
  • Maintain clinical billings as well as submit and track invoices (for payment) & receipts (for reimbursement) to be made from research grants or departmental accounts as required
  • Interact with Research Accounting, Departmental Chief's office, Division Head's office and Business Manager's office, Undergraduate Education Coordinator, Fellowship Coordinator
  • Perform clinical OHIP/Third Party billing responsibilities in the Maternal-Fetal Medicine Clinical Information System (CIS) on a regular basis.
  • Provide cross-coverage for other administrative staff as required

Job Requirements
Mandatory

  • Successful completion of a college diploma, preferably in the field of Office Administration or Business Administration, from an accredited educational institution
  • Minimum three (3) years of recent secretarial experience (experience in a teaching/health environment is preferred)

Preferred

  • Proficiency with medical terminology

Skills and Knowledge

  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong work ethic; positive, client-focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
  • Superior written and oral communication and presentation skills; excellent interpersonal and relationship-building skills; ability to effectively convey factual information and detailed explanations
  • Excellent time management, organizational, and self-planning skills, with flexibility to adjust work schedules according to changing priorities, meet demanding deadlines, and produce high-quality work
  • Demonstrated ability to make decisions, exercise good judgment, discretion, and initiative when dealing with confidential information and responding to inquiries
  • Demonstrated satisfactory work performance and attendance record

If this sounds like you and you're ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.