Medical Secretary

5 hours ago

Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time $40,000 - $60,000 per year

The Medical Secretary is an integral part of the busy, dynamic, and growing department of Medicine at Mount Sinai Hospital. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

In This Role You Will

  • Schedule patient appointments for clinics or procedures, including reminder calls
  • Prepare charts for daily clinics through the electronic medical record and ensuring all results are filed in the electronic chart
  • Validate OHIP health cards
  • OHIP billing: submission and reconciliation
  • Review messages and transfers messages to physicians with patient chart for follow-up
  • Prepare charts for new patient referrals
  • Retrieve release of information documents from patient charts in order to forward information to other physicians
  • Respond to referrals in a timely fashion; ensuring the correct and timely implementation of referrals to other providers/tests for patients
  • Maintain physicians' calendars and schedules and processing clinical documentation through the electronic medical record, in addition to establishing forms, tables, spread sheets, etc. to capture monthly statistics and to maintain clinic processes/flow
  • Function in a public relations role with patients; provides timely, friendly and informative service to patients and families
  • Work collaboratively with other administrative support staff
  • Participate in other miscellaneous administrative and other duties as assigned

Job Requirements
Mandatory

  • Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
  • Minimum 2 years of related experience
  • Applicants with proven equivalent recent and related training and experience may be considered

Preferred

  • Experience working in a clinic/health environment
  • Proficiency with medical terminology and knowledge of computerized OHIP billing experience

Skills and Knowledge

  • Proficiency with Electronic Medical Record (EMR)
  • Proficient in Microsoft Word, Excel, Power Point, Outlook.
  • Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
  • Superior written/oral and communication skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
  • Demonstrated time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
  • Demonstrated satisfactory work performance and attendance record

If this sounds like you and you're ready to build your career within clerical services, apply now and let us know why you would be a great addition to our team.

  • Medical Secretary

    7 days ago

    Toronto, Ontario, Canada St. Michael's Hospital Full time $60,000 - $80,000 per year

    The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and...

  • Relief Receptionist and Medical Secretary

    6 days ago

    Toronto, Ontario, Canada CommunitiCare Health Full time $42,000 - $63,000 per year

    JOB POSTING: Relief Medical Secretary and ReceptionBargaining Status: C.U.P.E. Local 4891Hours of Work: On-Call BasisService Area: Primary CareReports To: Director of Primary CareSalary: Reception: $ $23.75 per hour plus 4% in lieu of vacationMed Secretary: $ $25.86 per hour plus 4% in lieu of vacationAbout CommunitiCare HealthWe are a community health care...

  • Medical Office Secretary

    4 days ago

    Toronto, Ontario, Canada Chad Management Group Full time $45,000 - $65,000 per year

     Medical office secretary for an orthopaedic surgeon in Brampton.Full-time position.Responsibilities include:-answering phone-greeting patients-booking appointments-booking surgeries-assist with billing-assist with other patient related issues/inquiries-familiarity with Accuro EMR an asset

  • Secretary, Medical

    2 hours ago

    Toronto, Ontario, Canada Baycrest Full time $60,000 - $90,000 per year

    Job DescriptionAmbulatory Serviceshas an opportunity for anMEDICAL SECRETARYAmbulatory ServicesDay Treatment CentrePosition Type:Temporary Full-time (approximately 12 months)Shift Type: Day (not weekends) (subject to change)Hourly Pay Rate:$ Posting Number:9395Union:SEIU ClericalDate Posted:November 11, 2025Internal Closing Date:November 20, 2025Job...

  • Medical Secretary, Obstetrics and Gynaecology

    1 week ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time $45,000 - $65,000 per year

    Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.The Medical Secretary is an integral part of the busy, dynamic and growing Maternal-Fetal Medicine and Ontario Fetal Centre Program at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and...

  • Medical Secretary, Ambulatory Medicine

    1 week ago

    Toronto, Ontario, Canada 4f7e5b86-1ce9-43d2-b8b2-f7b2ff20f258 Full time $40,000 - $60,000 per year

    Sinai Health is looking for a Medical Secretary to support our Ambulatory Medicine Clinics at our Mount Sinai Hospital Campus. In this role, the medical secretary will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. The successful candidate will demonstrate a strong commitment to...

  • Medical Secretary, Family Medicine

    7 days ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time $40,000 - $60,000 per year

    Sinai Health is looking for an experienced Medical Secretary to support our Family Medicine Department - Family Health Team at our Toronto Site.The Medical Secretary is part of a team which enables the organization to meets its goals in the provision of high-quality, patient centred care. The Secretary provides primary clerical support to Clinicians as well...

  • Medical Secretary, Pathology and Lab Medicine

    7 days ago

    Toronto, Ontario, Canada Mount Sinai Hospital (Toronto), Sinai Health Full time $120,000 - $180,000 per year

    Sinai Health is looking for a Medical Secretary for our Pathology and Lab Medicine department.About Pathology And Laboratory MedicinePathology and Laboratory Medicine (PLM) at Mount Sinai Hospital is recognized in Canada as a reference centre of excellence for laboratory services. Our internationally acclaimed professional and technical expertise, combined...

  • Medical Secretary

    4 days ago

    Toronto, Ontario, Canada WCH Full time $60,000 - $80,000 per year

    Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system...

  • Medical Secretary

    2 weeks ago

    Toronto, Ontario, Canada Women's College Hospital Full time $45,000 - $65,000 per year

    Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system...