Assistant Property Manager

1 day ago

Metro Vancouver Regional District, Canada Taylor Ryan Executive Search Partners Full time

The Client:

Our client is a highly respected, family-owned organization based in Western Canada with a long-standing track record of managing and operating a diverse real estate portfolio. Built on strong values and a commitment to long-term ownership, the organization offers a stable, professional environment with a collaborative and hands-on management style.

The Position:

As a
Property Management Assistant
, you will play a key role in supporting the Property Management team across a
mixed-use portfolio
, including commercial, retail, industrial, residential, and strata assets. Reporting to senior property management leadership, this position provides exposure to all aspects of property operations and administration and offers a strong foundation for career advancement into property management.

Key responsibilities include:

  • Maintaining tenant records, contact information, and internal tracking systems (Yardi)
  • Managing file maintenance, databases, spreadsheets, and contract binders
  • Preparing, reviewing, and updating monthly management reports
  • Drafting and distributing tenant correspondence, memos, and welcome packages
  • Reviewing and coding invoices
  • Processing lease documentation, tracking lease expiries, and preparing lease summaries
  • Assisting with leasing activity, including support for new residential developments
  • Tracking service contracts, expiries, insurance certificates, and vendor documentation
  • Liaising with residential and commercial tenants and third-party vendors
  • Coordinating and tracking repairs and maintenance requests
  • Assisting with contract reviews and obtaining service comparable (landscaping, snow removal, HVAC, etc.)
  • Providing administrative support to property management and maintenance leadership as required

The Requirements:

  • Minimum
    3 years of experience
    in property management
  • Strong understanding of the tenant–landlord relationship
  • Experience working with
    Yardi
    and lease documentation
  • Highly organized with strong time-management and prioritization skills
  • Detail-oriented, diligent, and proactive
  • Able to work independently while contributing to a team environment
  • Comfortable in a fast-paced, high-volume setting
  • Strong written and verbal communication skills in English
  • Positive, "can-do" attitude with a willingness to take initiative and learn

Why Should You Apply?

  • Join a stable, values-driven organization with long-term ownership
  • Gain exposure to a diverse mixed-use real estate portfolio
  • Work alongside experienced property management professionals
  • Clear opportunity for growth and career development
  • Supportive and collaborative team environment

To Apply:

If you are interested in applying, please submit your resume through Indeed or apply directly via LinkedIn. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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