Project Administrator

MATRIX is a national company providing camps, logistics and aviation management services to a diverse range of clients in the resource and service sectors, focusing on safety, transparency and cost effectiveness. We offer excellent career advancements for all skillsets. Our primary goal is to hire local whenever possible to support the local communities where we operate.

MATRIX is a drug and alcohol-free company; with over 250 employees annually, we offer excellent career advancements for all skillsets.

The Project Administrator provides critical administrative support to the on-site project team, ensuring seamless operations across multiple remote sites during the winter ice road season. You will manage documentation, data integrity, scheduling support, payroll and timekeeping coordination, and risk/safety administration. This role requires strong process discipline, excellent MS Office skills, experience in remote project environments, and the ability to thrive in a rugged Arctic camp.

Key Responsibilities

Admin Operations & Coordination

• Maintain and improve administrative processes across multiple remote sites (documentation standards, filing systems, version control, audit trails, templates).
• Manage electronic and paper-based documentation, ensuring accuracy, timeliness, and accessibility for audits and client invoicing.
• Support site leaders with calendar management, travel coordination, and meeting logistics.

LEM System & Invoicing Support

• if applicable, assist with Labour, Equipment, and Material (LEM) data entry and client billing workflow, ensuring data integrity and timely invoicing.

Timekeeping & Payroll Support

• Support accurate timekeeping and payroll data for field personnel; ensure adherence to company policies and data confidentiality.

Scheduling & Reporting

• Use Microsoft Excel (and other tools) to support scheduling, tracking, and reporting for field operations; develop and maintain efficient workbooks and dashboards.

Documentation & Compliance

• Maintain safety, risk, and compliance documentation; ensure quick access during audits or incidents.
• Contribute to risk management and safety documentation practices; implement controls to prevent data errors from propagating to clients or finance.

Quality Control

• Design and implement basic quality checks for administrative data; identify and resolve discrepancies proactively.

Site Support & Communication

• Serve as a liaison among field personnel, site leadership, and head office; ensure clear and timely communication on admin matters.

Qualifications & Experience

• Minimum 2-4 years of experience as a site administrator or project administrator in remote, project-based environments (FIFO or similar).
• Demonstrated experience with administrative processes in remote camps or sites; familiarity with multi-site coordination is a plus.
• Familiarity with invoicing workflows; knowledge of LEM System (Labour, Equipment, Material) or client billing processes is an asset.
• Proficiency in Microsoft Excel (advanced functions) and MS Office suite; ability to build and share practical workbooks and dashboards.
• Experience with data integrity, document control, versioning, and auditing trails.
• Understanding of timekeeping, payroll processes, and confidentiality requirements.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Excellent communication and teamwork skills; capable of working independently with limited supervision.

Preferred Certifications (or willingness to obtain)

• Office Administration or Relevant years of experience
• First Aid/CPR
• WHMIS or other workplace safety certifications
• Any remote-site or camp administration certifications

Physical & Location Requirements

• Comfortable working in Arctic remote camp environment; ability to work 12-hour days.
• Prepared for extended periods away from home in a seasonal assignment on a 3/3 rotation.

Work Environment & Travel

• Remote, Arctic camp with seasonal operations for Ice Road Project.
• On-site housing and camp facilities provided; robust safety and medical support available.
• Flexible, team-oriented culture with emphasis on safety, reliability, and accountability.

If you are interested in this position, and have the skills that are required, please submit your resume online at

We thank all candidates for their interest, however only qualified candidates will be contacted.

Benefits

Fly-in / Fly-out

Paid Travel

Salary Range

$400/day - $500/day depending on skills, experience and certifications.