Legal Assistant

3 days ago

Toronto, Ontario, Canada Linds & Associates Ltd. Full time
  • Legal Assistant - Real Estate

    Downtown Toronto

Our client, a well established and highy regarded law firm located in the core of downtown Toronto is hiring. They are looking for a Real Estate Legal Assistant to join its team.

In this role the Real Estate Assistant is responsible for (but not limited to) accurate and efficient processing of general administrative tasks within the real estate department.

Responsibilities:

  • Provide legal assistant support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
  • Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
  • Professionally interact with all firm members and clients
  • Photocopy and/or organize documents for distribution, mailing and binding
  • Prepare and generate pre-bills for monthly billing, as needed
  • Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
  • Assist with special projects as required. Other duties as assigned.

    Requirements:
  • Legal Assistant Diploma from an accredited institution.
  • 5 plus experience working within the real estate practice area in a law firm and condo experience is a must.
  • Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.
  • Possesses well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times.
  • Operates with a high degree of accuracy and has strong attention to detail.
  • Takes initiative and possesses well-developed organizational and time management skills.
  • A team player, with the ability to build relationships and provide strong customer service.
  • Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
  • Solid transcription and proofreading skills
  • Ability to work independently, following instructions with minimal supervision
  • Proficiency using Teraview and Conveyancer is an asset.
  • Hands on with experience with pre-billing administration (preferably 3E)
  • Familiarity working within a DMS system is an asset.
  • If you are looking to join a friendly team of professionals look no further
  • We thank all applicants for their interest in this role. Only those selected for an interview will be contacted.

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