Temporary Secretary

Temporary Secretary

Location: Trenton High School

Hours: 35 per week

Salary: $ $34.59 / hour

Duration: Immediately - June 26, 2026

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,400 students each day at 38 in-person schools (31 elementary, two K-12; four 7-12, one secondary). Supporting student achievement is the goal of approximately 1,750 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district covers a geographic area of 7,220 square kilometres bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west.

The region connects the outdoors with small cities, quaint villages and rolling rural landscapes. Here you will discover decades of tradition, mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses or take in Canadian arts and heritage attractions. Create your own story and picture yourself here

We acknowledge and honour the land on which we reside and occupy as part of the traditional territories of the Haudenosaunee and Anishinaabe people. These Indigenous Nations, agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant.

Job Overview: Reporting to the school administration, the Secretary with Office Assistant, will provide administrative and leadership support to principal/delegate by organizing and coordinating the office workload. This position is responsible for maintaining office efficiency, while providing support to the school building staff including matters of a confidential nature while handling daily work pressures, requiring constant concentration to a volume of work.

Key Responsibilities:

• Ensure Safe School Arrival by confirming attendance and monitoring attendance patterns.

• Assign, organize, and review the work and duties of office assistant(s).

• Perform receptionist's duties by welcoming and verifying visitors to the school and providing assistance and information to students, staff, parents, HPEDSB personnel and community members.

• Manage and maintain board accounting and purchasing under the direction of administration as required.
• Prepare new school year set-up, update information for classes, teachers, timetables, calendar, and students, Prepare end of year rollover.
• Enroll new students, and register and prepare transfer documents for students.

Qualifications:

• Minimum two-year college diploma in business studies, or equivalent required for clerical, organizational and management skills.
• Minimum two-years of professional experience in a school environment.
• Demonstrated experience working with technology and utilizing office software (ie. Google), and experience with ASPEN.
• Demonstrated experience working in an office, with experience multitasking, prioritizing and assigning work.
• Demonstrated experience communicating with various parties such as students, employees, families, etc.
• Satisfactory Vulnerable Sector Background check.

Hastings and Prince Edward District School Board is committed to a qualified workforce that is representative of the diversity of the people in Ontario and across the communities we serve. We welcome applicants from candidates with diverse backgrounds and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Metis, and Inuit peoples, and all other Indigenous peoples
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin
• Persons with visible and/or invisible (physical or mental) disabilities
• Persons of marginalized sexual orientations, gender identities, and gender expressions

Hastings and Prince Edward District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Ac t (AODA). Should you require an accommodation through any stage of the recruitment process please notify them when contacted, and we will work with you to meet your needs.

Thank you to all applicants for their interest. Only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A and is used to determine eligibility for employment. In accordance with Ontario Regulation 521/01 Collection of Personal Information, criminal record checks and vulnerable sector screening will be required of all HPEDSB employees who have direct and regular contact with students.