Current jobs related to Office Operations Lead - Toronto, Ontario - Geotab

  • Office Operations Lead

    16 hours ago

    Toronto, Ontario, Canada Geotab Full time

    Who We Are:Geotab is a global leader in IoT and connected transportation and certified "Great Place to Work." We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.Geotab is advancing security, connecting commercial vehicles to the internet...

  • Office Lead

    16 hours ago

    Toronto, Ontario, Canada Aecon Full time

    Who We AreMetrolinx's GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will...

  • Operations Officer

    16 hours ago

    Toronto, Ontario, Canada EQ Bank | Equitable Bank Full time

    Join a ChallengerBeing a traditional bank just isn't our thing, so we challenge ourselves to get creative in providing innovative banking solutions for Canadians. How do we get there? With a talented team of inquisitive and agile challengers that break through the status quo. So, if you're passionate about redefining the future of banking—while having...

  • Operations Officer

    16 hours ago

    Toronto, Ontario, Canada Collabera Full time

    Daily ResponsibilitiesA typical day in this role includes:Verifying and initiating requests.Contacting other firms via phone or email.Communicating effectively with Branches to ensure smooth operations.Program/Technology/Software KnowledgeEssential: Microsoft Office products (Word, Excel, Outlook, PowerPoint)Usage: Candidate will use these tools daily to...

  • Operational Chief Financial Officer

    7 days ago

    Toronto, Ontario, Canada Sodales Solutions Full time

    Role SummaryAs the Operational CFO of a fast-scaling SaaS company with $10M in Annual Recurring Revenue (ARR), you will be a strategic partner to the CEO and executive team, driving financial performance, operational efficiency, and cross-functional alignment. This role blends financial leadership with hands-on oversight of HR, Legal, and Business Operations...

  • Officer, Business Operations

    16 hours ago

    Toronto, Ontario, Canada RBC Full time

    Job DescriptionWhat is the opportunity?We're looking for a proactive and communicative Officer, Business Operations to provide timely, efficient, and accurate support to all departments and teams at Wealth Management Royal Trust. The ideal candidate will be a quick learner with a passion for providing excellent client service, identifying process enhancement...

  • Operations Lead

    16 hours ago

    Toronto, Ontario, Canada Alo Full time

    WHY JOIN ALO?Mindful movement. It's at the core of why we do what we do at ALO—it's our calling. Because mindful movement in the studio leads to better living. It changes who yogis are off the mat, making their lives and their communities better. That's the real meaning of studio-to-street: taking the consciousness from practice on the mat and putting it...

  • Operations Officer

    16 hours ago

    Toronto, Ontario, Canada RBC Full time

    Job DescriptionWhat is the opportunity?Our RBC Cards Investigations Transaction Service Group under our Canadian Banking Operations business is looking for an Operations Officer. With your in-depth knowledge of Personal and Business products along with strong communication and collaboration skills, you will be responsible for the successful end to end...

  • HR & Office Operations Coordinator

    16 hours ago

    Toronto, Ontario, Canada Staffy Health Inc. Full time

    Office & HR Operations Coordinator (Fractional, In-Office)Location: Toronto, ONSchedule: 2–10 hours per week (hours may peak during active recruiting)Compensation: $45–$65 per hourLevel: IntermediateAbout the roleWe are hiring a part-time HR & Office Operations Coordinator to ensure a smooth, professional, and well-run workplace while supporting...

  • Safety Operations Lead

    15 hours ago

    Toronto, Ontario, Canada Cohere Full time

    Who are we?Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.We obsess over what we...

Office Operations Lead

6 days ago

Toronto, Ontario, Canada Geotab Full time
Who we are:
Geotab is a global leader in IoT and connected transportation and certified "Great Place to Work." We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
 
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab's open platform and Geotab Marketplace , offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
 
Our team is growing and we're looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it's like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results Geotab is seeking an Office Operations Lead who will oversee all aspects of daily office operations, including facilities management, health and safety compliance, and comprehensive workplace services. If you love technology, and are keen to join an industry leader — we would love to hear from you

What you'll do:

As an Office Operations Lead your key area of responsibility will be ensuring continuous operational readiness and acting as the primary point of contact for office-related matters, including 24/7 emergency response. Key accountabilities include maintaining full compliance with health and safety regulations, managing budgets for facilities and maintenance, and overseeing the seamless delivery of office services such as F&B, reception, and technology coordination. You will need to work closely with various internal teams (e.g., Technology, Health & Safety), external vendors, and building management to optimize vendor relationships for cost and service efficiency and implement sustainability initiatives.

To be successful in this role you will be a highly reliable, responsive, and resourceful professional with the ability to manage critical operational matters and foster a high level of employee satisfaction. In addition, the successful candidate will have strong financial acumen and operational management skills to effectively manage facilities budgets, maintain regulatory compliance, and optimize vendor performance.

How you'll make an impact:

  • Conduct daily facility inspections ensuring clean, organized workspaces and common areas.

  • Coordinate external partners (day porters, cleaning staff, vendors) for maintenance, daily operations, and scheduling to minimize office disruption.

  • Manage property administration including workspace booking system (Robin App), building access, visitor access, building badges, and parking registration.

  • Schedule and oversee preventative/emergency maintenance for all specialized equipment and building systems (HVAC, plumbing, coffee machines, etc.), maintaining comprehensive repair logs, deficiency tracking, and warranty management.

  • Serve as primary contact for building emergencies, security management, and coordinate with local authorities when necessary, including after-hours alarm notifications.

  • Maintain First Aid, CPR, AED certifications and serve as Incident Response Leader/Fire Warden.

  • Manage H&S compliance by coordinating safety inspections, fire drills, overseeing mandatory H&S training, accident/incident reporting, and maintaining the Safety Data Sheet (SDS) notebook.

  • Oversee security systems, alarm codes, emergency call trees, and manage physical assets like office keys.

  • Oversee daily F&B operations including snack/beverage inventory, coffee machine maintenance, and coordinate daily lunch delivery services, handling all vendor issues.

  • Organize catering for internal events and research local/sustainable food options.

  • Provide comprehensive employee onboarding including office tours, welcome packages, and safety/office protocol training.

  • Maintain comprehensive vendor relationships across cleaning, maintenance, food services, and security, including annual contract reviews ensuring competitive pricing and compliance.

  • Process F&B and facility invoices, maintain expense tracking systems, and track facility/maintenance budgets with variance reporting to management.

  • Manage phone reception, mail/package distribution, and respond to office-related Jira tickets.

  • Verify contractor insurance certificates (COI) and ensure safety compliance during work.

What you'll bring to the role:

  • 3 - 5 years of experience in Office operations, facilities coordination, or similar experience.

  • Current First Aid, CPR, AED certifications (or willingness to obtain)

  • Health & Safety certifications (OSHA, IOSH, NEBOSH, HAZMAT)

  • Specialized safety training certifications (HAZWOPER, etc.)

  • Bachelor's degree or equivalent experience in facilities management/administration.

  • Strong communication and interpersonal skills.

  • Experience with construction project coordination and contractor management.

  • Knowledge of local building codes, health, and safety regulations.

  • Experience with security systems and emergency response protocols.

  • Background in sustainability and environmental programs.

  • Strong project management, vendor relations, and budget management skills.

  • Proficiency in office management software, booking systems, and project management tools (Jira)

  • Multilingual capabilities for diverse workplace support.

  • Ability to lift 40 pounds and perform physical facility inspections.

If you got this far, we hope you're feeling excited about this role Even if you don't feel you meet every single requirement, we still encourage you to apply.
 
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
 
Why job seekers choose Geotab:

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only



How we work:
At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology
 
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, "Geotab"), you acknowledge Geotab's collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to learn more about what happens with your personal data.