Office Manager

Job description

Per Se Hospitality Group is now looking for a full time, strong career minded, Office Manager to join our team. We're a growing restaurant concept looking for someone with a positive, energetic attitude that is willing to grow with the company.

Requirements

• Experience in restaurant administration or accounting for high-volume, upper casual or fine dining establishments in BC, Canada.
• Highly organized, accountable, and reliable, with strong attention to detail and integrity.
• Exceptional time management skills and ability to meet tight deadlines in a dynamic environment.
• Strong passion for hospitality and understanding of restaurant operations.
• Able to work independently with minimal supervision and manage multiple priorities efficiently.
• Proficient in Microsoft Office Suite and Pay works; experience with Margin Edge, Toast POS, and ANYDAY considered an asset.

Responsibilities

Financial Reconciliation and Reporting

• Accurately reconcile daily sales and payment reports from the POS system.
• Verify and record deposits, ensuring all cash and electronic transactions are balanced and properly documented.
• Maintain accurate financial data for weekly and monthly reporting in collaboration with accounting.

Tip Management

• Manage and reconcile daily tip reports using ANYDAY.
• Ensure accurate and timely distribution of tips in compliance with company policies and labor standards.
• Maintain detailed records of all tip allocations and adjustments for audit and payroll purposes.

Payroll Preparation (Payworks)

• Prepare and process weekly payroll through Payworks, including regular hours, overtime, and statutory holiday pay.
• Conduct daily missed punch and timecard audits to ensure data accuracy.
• Maintain up-to-date employee records and documentation required for payroll processing.
• Assist with onboarding paperwork and setup for new hires.

Data Entry and Accounting Support

• Enter and verify invoices in MarginEdge and accounting software.
• Track and reconcile vendor invoices, ensuring proper coding and timely submission for payment.
• Assist in maintaining accurate cost data and vendor information to support margin and cost analysis.
• Assist in monthly inventory counts, if necessary.

Administrative Support

• Support management with financial summaries, reporting, and data validation.
• Ensure compliance with internal controls, audit requirements, and confidentiality of financial and payroll data.
• Contribute to process improvements to enhance efficiency and accuracy in financial administration.
• Weekend/Holiday availability required.

Office Management

• Organizes office operations and procedures; controls correspondence; manages filing systems.
• Performs or assigns clerical functions.
• Manages office policies by establishing and maintaining standards and procedures; measuring results against standards; making necessary adjustments.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment.

Procurement

• Reviews and approves supply requisitions.
• Corporate Office Liaison.

Inventory

• Menu updates and inventory
• FOH and BOH Supply ordering
• Receives and verify invoices and requisitions for goods and services.

Deposits

• Reconciles end of day POS reports, reconcile cash, prepare deposits and summarize guest receipts.

Liaison

• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Contributes to team effort by accomplishing related results as needed.
• Ensure employees follow company policies and procedures.
• Corresponds with guests to answer special requests or questions regarding the restaurant.

Additional duties

• office relief and data entry for inventory systems and accounting
• Provide general office coverage for all Vancouver locations when required
• Perform accurate data entry for accounting and inventory systems (food and beverage tracking, vendor invoices, POS reports, etc)

Benefits

• Competitive Salary
• Pay review (after set time frame)
• Daily free meal when working.
• Staff Discounts
• Supportive team working environment
• Paid time off (after set time frame)
• Medical and Dental (after set time frame)

Job Type: Full-time

Pay: $65,000.00-$68,000.00 per year

Work Location: In person