Planning Coordinator

1 week ago

Montréal Quebec HA Canada Richter Full time

Richter Office Montreal

Position Overview:

Reporting to the Operations Lead and Senior Director, you will be responsible for maintaining the FOS team's schedule according to management and partner requests. You will primarily support the team by planning, coordinating and forecasting the distribution of available work hours for each team member. You will also act as a resource for the management team in providing various administrative tasks required to service our clients.

Responsibilities and Duties:

  • Administer the workflow and schedule per the business' needs.
  • Update the schedule using software and tools on a timely basis.
  • Organize, prepare and communicate information to the team related to the schedule, such as absence management, onboarding of new team members, training, etc.
  • Review and include team member absence requests on the schedule in a timely fashion, including vacation, time off, study leaves, etc.
  • Liaise between employees, management and Human Resources and participate in various administrative functions.
  • Assist the Operations Lead with reporting and budgeting process.
  • Participate in any special projects, as needed.

Knowledge, Skills, Abilities, and others:

  • DEC, AEC or DEP in an administration related field;
  • 3 years in a similar position and/or experience in a professional environment;
  • Experience in coordinating workflow, schedules and projects.
  • Bilingual, French and English;
  • Strong computer skills, including excellent knowledge of MS Office (Word and Excel);
  • Excellent organizational skills;
  • Excellent time management skills;
  • Ability to multi-task and adapt to change quickly;
  • Team player with a positive attitude;
  • Ability to work well under pressure;
  • Ability to manage stress and mulitple priorities;
  • Detail-oriented and accurate;
  • Flexibility to work overtime, when necessary.
  • In-office presence required.

What we offer:

  • The chance to become a strategic business partner with our clients, building relationships directly with entrepreneurs and businesses to provide them with meaningful advisory services
  • The opportunity to develop your career with the direct support of your managers and firm partners; and
  • A culture that values work-life balance and mental health and well-being. Our firm has taken a fresh approach to these issues, offering a hybrid work environment with flexible hours and resources to support you in your personal journey.
  • Investment in your continuing education and professional development through a variety of learning offerings and tuition reimbursement

What Richter offers you?

  • Competitive group benefits which include group insurance, Health Spending Account, savings plans, and Employer Contribution Matching
  • Employee and Family access to virtual healthcare network
  • Employee and Family Assistance Programs, including consultations with mental health professionals
  • Annual Health & Well-being Program
  • Hybrid work Environment
  • Competitive Performance Bonus
  • Tuition Reimbursement
  • Professional Dues Reimbursement
  • CFE leave financial support
  • Academic Incentives
  • Talent referral bonus
  • Client referral bonus
  • Access to an on-demand concierge nannying, babysitting, and tutoring service
  • Annual employee rewards and recognition

Your application

We are excited to meet motivated professionals who are looking for career growth in a mid-sized family minded firm and have a strong background in building and fostering relationships.

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